ARMS
The University of Sydney
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Records Disposal

Shredded records

Disposal is the process by which records are retained and transferred to the University Archives or destroyed. Disposal of University records is governed by the NSW State Records Act and authorised by the General Disposal Authority (GDA 23) issued by State Records.

Disposal actions can only be undertaken with the authority of the University Disposal Officers. We provide advice and assistance with the disposal of University records.

Contact Us

 

Anne Picot: or tel. 935 17262

Jane Tyrrell: or tel. 935 16088

Below is a list of commonly used records in the University and their retention schedule class.

Type of file Length of retention
 Student files  6 years after last action on the file
Unsuccessful student applications 12 months after appeal period
Exam scripts 6 months
Staff files 75 years
Leave forms 7 years
PM & D forms 3 years; 75 years for senior staff
Governing body files  Permanent retention
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