Resolutions
This section contains the official resolutions relating to:
- Academic dress
- Appointment
- Degree of Doctor of Philosophy
- Governance
- University Governance
- Senate Committees
- Election of Principal Officers
- Faculties, Colleges, Boards, Departments, Schools and Commitees - Honorary awards
- Restriction upon re-enrolment
- Sports unions and student societies
- Student appeals against academic decisions
Academic dress
1. Officers of the University
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Chancellor – a robe and cap similar to those worn by the Chancellor of the University of Oxford: a black silk gown replete with gold ornaments, the yoke and facings trimmed with gold, and sleeves barred with gold; and a black velvet trencher with gold tassel, the cap edged with gold.
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Deputy Chancellor – a black silk gown with yoke and facings trimmed with gold, and sleeves barred with gold; and a black velvet trencher with gold tassel, the cap edged with gold.
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Pro Chancellor – a black silk gown with yoke and facing trimmed with gold and a black velvet trencher with a gold tassel.
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Vice-Chancellor – a black silk gown with yoke and facings trimmed with gold, and sleeves barred with gold; and a black velvet trencher with gold tassel, the cap edged with gold.
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Fellow of the Senate – the habit of the Fellow's degree, or a stole 15 centimetres wide of gold silk edged to a depth of 5 centimetres with royal blue silk.
Doctor of Philosophy:
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Doctor of Philosophy awarded by the University of Sydney – gown faced to a width of 15 centimetres with scarlet cloth, hood of scarlet cloth lined with black silk, and black cloth trencher cap.
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Doctor of Philosophy awarded by the Australian Graduate School of Management for continuing University of Sydney students only, as the joint venture has been terminated – gown faced to a width of 15 centimetres with cherry cloth, a hood of old gold silk with black stripes to a width of 6.5 centimetres to design, with a black neckband and lined with cherry silk, and black velvet bonnet with red cord.
Faculty of Education and Social Work:
Faculty of Agriculture, Food and Natural Resources:
Faculty of Architecture, Design and Planning:
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Master of Architecture – lined with brick-red silk and edged to a depth of 5 centimetres with white silk.
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Master of Design Science (formerly Master of Building Science and Master of Design Computing) – lined with brick-red silk, then edged to a depth of 5 centimetres with amber silk, then edged to a depth of 5 centimetres with light maroon silk.
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Master of Heritage Conservation – lined with brick-red silk, then a line 2 centimetres wide of green silk and then edged to a depth of 5 centimetres with copper silk.
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Master of Housing Studies – lined with red-brick silk, then a line 2 centimetres wide of straw silk and edged to a depth of 5 centimetres with peat brown silk.
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Master of Philosophy (Architecture) – lined with red-brick silk and edged to a depth of 5 centimetres with white silk.
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Master of Science (Architecture) – lined with amber silk and edged to a depth of 5 centimetres with brick-red silk.
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Master of Urban Design – lined with brick-red silk, then a line 2 centimetres wide of white silk and edged to a depth of 5 centimetres with amber silk.
Faculty of Arts:
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Master of Letters in US Studies – lined with ultramarine silk and edged with scarlet silk to a depth of 5 centimetres.
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Master of Liberal Studies – lined with blue silk and edged to a depth of 5 centimetres with brick red silk.
Faculty of Dentistry:
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Master of Dental Science – lined with cream silk and edged to a depth of 5 centimetres with purple silk.
Faculty of Economics and Business (including the Graduate School of Government):
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Master of Business Information Systems – lined with copper silk edged with crushed strawberry silk and white silk each to a depth of 5 centimetres.
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Master of Commerce – lined with copper silk and edged to a depth of 5 centimetres with white silk.
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Master of Economics (Social Sciences) – lined with copper silk and edged to a depth of 5 centimetres with royal blue silk.
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Master of Economics (Social Sciences) in Australian Political Economy – lined with copper silk then edged to a depth of 5 centimetres with ultramarine blue silk.
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Master of Human Resource Management and Coaching – lined with copper silk and edged to a depth of 10 centimetres with amber silk.
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Master of Industrial Relations and Human Resources – lined with copper silk and edged to a depth of 5 centimetres with purple silk.
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Master of International Business – lined with copper silk and edged to a depth of 5 centimetres with pale blue silk.
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Master of International Business and Law – lined with copper silk and edged to a depth of 10 centimetres comprising two stripes of equal width of string and on the outside edge ultramarine.
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Master of International Studies – lined with copper silk and edged to a depth of 5 centimetres with brick-red silk.
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Master of Logistics Management – lined with copper silk and edged to a depth of 5 centimetres with grey silk.
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Master of Philosophy in Economics – lined with copper silk and edged to a depth of 5 centimetres with cream silk.
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Master of Professional Accounting – lined with copper silk edged with white silk and green silk each to a depth of 5 centimetres.
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Master of Public Affairs – lined with copper silk and edged to a depth of 5 centimetres with green silk.
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Master of Public Administration – lined with salvia blue silk and edged to a depth of 5 centimetres with copper silk.
Faculty of Education and Social Work:
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Master of Learning Science and Technology – lined with white silk and edged to a depth of 5 centimetres with peony red silk.
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Master of Philosophy in Education – lined with white silk and edged to a depth of 5 centimetres with crushed strawberry silk.
Faculty of Engineering and Information Technologies:
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Master of Engineering (Research) – lined with light maroon silk, then edged to a depth of 5 centimetres with white silk, then edged to a depth of 5 centimetres with dark maroon silk.
Faculty of Health Sciences:
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Master of Applied Science – lined with amber silk and edged to a depth of 5 centimetres with turquoise silk.
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Master of Diagnostic Radiography – lined with amber silk then a line 2 centimetres wide of turquoise silk, and edged to a depth of 5 centimetres with ultramarine silk.
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Master of Health Information Management – lined with amber silk, then a line two centimetres wide of copper silk, and edged to a depth on 5 centimetres with turquoise silk.
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Master of Health Science – lined with amber silk and edged to a depth of 5 centimetres with dark blue silk.
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Master of Nuclear Medicine – lined with amber silk then a line 2 centimetres wide of turquoise silk, and edged to a depth of 5 centimetres with maroon silk.
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Master of Occupational Therapy – lined with amber silk then a line 2 centimetres wide of purple silk, and edged to a depth of 5 centimetres with dark blue silk.
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Master of Physiotherapy – lined with amber silk, then a line two centimetres wide of jade silk, and edged to a depth of 5 centimetres with dark blue silk.
Faculty of Law:
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Master of Administrative Law and Policy – lined with ultramarine silk and edged to a depth of 5 centimetres with new fuchsia silk.
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Master of Asian and Pacific Legal Systems – lined with ultramarine silk and edged to a depth of 5 centimetres with murrey silk.
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Master of Business Law – lined with ultramarine silk and edged to a depth of 5 centimetres with amber silk.
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Master of Criminology – lined with ultramarine silk and edged to a depth of 5 centimetres with scarlet silk.
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Master of Environmental Law – lined with ultramarine silk and edged to a depth of 5 centimetres with green silk.
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Master of Health Law – lined with ultramarine silk and edged to a depth of 5 centimetres with academic gold silk.
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Master of International Law – lined with ultramarine silk and edged to a depth of 5 centimetres with new sapphire silk.
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Master of International Taxation – lined with ultramarine silk and edged to a depth of 5 centimetres with maroon silk.
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Master of Jurisprudence – lined with ultramarine silk and edged to a depth of 5 centimetres with yellow silk.
Faculty of Medicine:
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Master of Biostatistics – lined with turquoise silk, then a line 2 centimetres wide of scarlet silk and edged to a depth of 5 centimetres with purple silk.
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Master of Indigenous Health (Substance Abuse) – lined with imperial purple silk, then a line 5 centimetres wide of post office red silk and edged to a depth of 2 centimetres with buttercup yellow silk.
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Master of International Public Health – lined with imperial purple silk and edged to a depth of 10 centimetres with scarlet silk.
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Master of International Public Health (Honours) – lined with imperial purple silk and edged to a depth of 10 centimetres with scarlet silk.
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Master of Medical Education – lined with white silk and edged to a depth of 10 centimetres with purple silk.
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Master of Medical Humanities – lined with blue silk, then edged to a depth of 2 centimetres wide of scarlet silk and edged to a depth of 5 centimetres with purple silk.
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Master of Medicine (research or coursework) – lined with white silk, then a line 2 centimetres wide of scarlet silk and edged to a depth of 5 centimetres with purple silk.
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Master of Philosophy in International Public Health – lined with imperial purple silk and edged to a depth of 10 centimetres with scarlet silk.
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Master of Philosophy in Public Health – lined with imperial purple silk and edged to a depth of 10 centimetres with scarlet silk.
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Master of Public Health – lined with imperial purple silk and edged to a depth of 10 centimetres with scarlet silk.
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Master of Public Health (Honours) – lined with imperial purple silk and edged to a depth of 10 centimetres with scarlet silk.
Faculty of Nursing and Midwifery:
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Master of Cancer Nursing – lined with white silk and edged to a depth of 5 centimetres with turquoise silk.
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Master of Clinical Education – lined with white silk and edged to a depth of 5 centimetres with turquoise silk.
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Master of Clinical Nursing – lined with white silk and edged to a depth of 5 centimetres with turquoise silk.
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Master of Emergency Nursing – lined with white silk and edged to a depth of 5 centimetres with turquoise silk.
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Master of Gerontic Nursing – lined with white silk and edged to a depth of 5 centimetres with turquoise silk.
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Master of Health Services Management – lined with gold silk and edged to a depth of 10 centimetres with cream silk.
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Master of Intensive Care Nursing – lined with white silk and edged to a depth of 5 centimetres with turquoise silk.
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Master of Mental Health Nursing – lined with white silk and edged to a depth of 5 centimetres with turquoise silk.
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Master of Midwifery – lined with white silk, then a line 2 centimetres wide of royal blue silk, then edged to a depth of 5 centimetres with turquoise silk.
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Master of Midwifery Research – lined with white silk, then a line 2 centimetres wide of royal blue silk and edged to a depth of 5 centimetres with turquoise silk.
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Master of Nursing – lined with white silk and edged to a depth of 5 centimetres with turquoise silk.
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Master of Nursing (graduate entry) – lined with white silk and edged to a depth of 10 centimetres with imperial purple silk.
Faculty of Pharmacy:
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Master of Herbal Medicines – lined with amber silk, then a line 2 centimetres wide of green silk and edged to a depth of 5 centimetres with copper silk.
Faculty of Rural Management*:
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* For continuing University of Sydney students only, as the Faculty of Rural Management has transferred to Charles Sturt University.
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Master of Management – lined with dove grey silk, and edged to a depth of 10 centimetres with jade silk.
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Master of Rural Management – lined with jade silk, and edged to a depth of 10 centimetres with dove grey silk.
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Master of Rural Management Studies – lined with dove grey silk, and edged to a depth of 10 centimetres with jade silk.
Faculty of Science:
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Master of Environmental Science and Law – lined with amber silk, then a line 2 centimetres wide of ultramarine silk and edged to a depth of 5 centimetres with green silk.
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Master of Information Technology Management – lined with amber silk and edged with royal blue silk.
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Master of Nutritional Science – lined with amber silk, then edged to a depth of 5 centimetres with white silk, then edged to a depth of 5 centimetres with pink silk.
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Master of Quantitative Marine Ecology – lined with amber silk and edged with electric blue silk.
Faculty of Veterinary Science:
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Master of Animal Science – lined with purple silk and edged to a depth of 5 centimetres with green silk, then edged to a depth of 5cm with amber silk.
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Master of Science in Veterinary Science – lined with purple silk, then edged to a depth of 5 centimetres with amber silk, then edged to a depth of 5cm with gold silk.
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Master of Veterinary Clinical Studies – lined with purple silk and edged to a depth of 5 centimetres with amber silk.
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Master of Veterinary Public Health Management – lined with purple silk and edged to a depth of 5 centimetres with ultramarine silk, then edged to a depth of 5 centimetres with gold silk.
Sydney College of the Arts:
Sydney Conservatorium of Music:
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Master of Applied Science (Music Performance) – lined with buttercup silk edged to a depth of 5 centimetres in grass green.
Australian Graduate School of Management*:
Faculty of Arts:
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Bachelor of Arts – similar to that worn by graduates holding the degree of Bachelor of Arts in the University of Cambridge.
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Bachelor of Arts (Advanced) – similar to that worn by graduates holding the degree of Bachelor of Arts in the University of Cambridge.
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Bachelor of Arts (Asian Studies) –similar to that worn by graduates holding the degree of Bachelor of Arts in the University of Cambridge.
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Bachelor of Arts (Languages) – similar to that worn by graduates holding the degree of Bachelor of Arts in the University of Cambridge.
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Bachelor of Arts (Media & Communications) –similar to that worn by graduates holding the degree of Bachelor of Arts in the University of Cambridge.
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Bachelor of Arts and Sciences – edged with white silk and amber silk, each to a depth of 5 centimetres.
Faculty of Economics and Business:
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Bachelor of Commerce – lined with black silk and edged with copper silk and with white silk, each to a depth of 5 centimetres.
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Bachelor of Commerce (Liberal Studies) – lined with black silk and edged with copper silk and jade blue silk, each to a depth of 5 centimetres.
Faculty of Health Sciences:
Faculty of Nursing and Midwifery:
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Bachelor of Nursing – lined to a depth of 15 centimetres with white silk and edged to a depth of 3.5 centimetres with turquoise silk.
Faculty of Rural Management*:
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Bachelor of Business (Agricultural Commerce) – lined with dove grey silk and edged with dove grey and cardinal, each to a depth of 5 centimetres.
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Bachelor of Equine Business Management – lined with dove grey silk and edged with dove grey and royal purple silk, each to a depth of 5 centimetres.
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Bachelor of Farm Management – lined with dove grey silk and edged with dove grey and satinwood silk, each to a depth of 5 centimetres.
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Bachelor of Horticultural Management – lined with dove grey silk and edged with dove grey and pea green silk, each to a depth of 5 centimetres.
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Bachelor of Land Management – lined with dove grey silk and edged with dove grey and mace silk, each to a depth of 5 centimetres.
Faculty of Science:
Sydney Conservatorium of Music:
Faculty of Economics and Business (including the Graduate School of Government):
Faculty of Education and Social Work:
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Graduate Diploma in Educational Studies – a stole 10 centimetres wide of silk comprising two stripes, one of old rose 5 centimetres wide and one of honeysuckle 5 centimetres wide.
Faculty of Health Sciences:
Faculty of Law:
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Graduate Diploma in Commercial Law – a stole 10 centimetres wide of silk comprising two stripes, one of ultramarine 5 centimetres wide and one of purple 5 centimetres wide.
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Graduate Diploma in Corporate, Securities and Finance Law – a stole 10 centimetres wide of silk comprising two stripes, one of ultramarine 5 centimetres wide and one of ivory 5 centimetres wide.
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Graduate Diploma in Criminology – a stole 10 centimetres wide of silk comprising two stripes, one of ultramarine 5 centimetres wide and one of scarlet 5 centimetres wide.
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Graduate Diploma in Environmental Law – a stole 10 centimetres wide of silk comprising two stripes, one of ultramarine 5 centimetres wide and one of green 5 centimetres wide.
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Graduate Diploma in Health Law – a stole 10 centimetres wide of silk comprising two stripes, one of ultramarine 5 centimetres wide and one of academic gold 5 centimetres wide.
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Graduate Diploma in International Business Law – a stole 10 centimetres wide of silk comprising two stripes, one of ultramarine 5 centimetres wide and one of helio 5 centimetres wide.
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Graduate Diploma in International Law – a stole 10 centimetres wide of silk comprising two stripes, one of ultramarine 5 centimetres wide and one of new sapphire 5 centimetres wide.
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Graduate Diploma in Jurisprudence – a stole 10 centimetres wide of silk comprising two stripes, one of ultramarine 5 centimetres wide and one of buttercup 5 centimetres wide.
Faculty of Medicine:
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Graduate Diploma in Biostatistics – a stole 10 centimetres wide of silk comprising three stripes of equal width, namely turquoise, scarlet and purple.
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Graduate Diploma in Health Economics – a stole 10 centimetres wide of silk comprising two stripes of equal width, one of imperial purple and one of scarlet.
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Graduate Diploma of Indigenous Health (Substance Abuse) – a stole 10 centimetres wide of silk, comprising three stripes: 1 cm of imperial purple closest to the neckline; then two even stripes, one of post office red, then one of buttercup yellow.
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Graduate Diploma in Indigenous Health Promotion – a stole 10 centimetres wide of silk comprising three stripes of equal width, namely sky blue, yellow and ochre.
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Graduate Diploma in International Public Health – a stole 10 centimetres wide of silk comprising two stripes of equal width, one of imperial purple and one of scarlet.
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Graduate Diploma of Medical Education – a stole 10 centimetres wide of silk comprising two stripes of equal width, namely white and purple.
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Graduate Diploma in Medical Humanities – a stole 10 centimetres wide of silk comprising three stripes of equal width, namely blue, scarlet and purple.
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Graduate Diploma in Medicine – a stole 10 centimetres wide of silk comprising three stripes of equal width, namely white, scarlet and purple.
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Graduate Diploma in Physical Medicine (Musculoskeletal) – a stole 10 centimetres wide of silk comprising three stripes of equal width, namely white, scarlet and purple.
Faculty of Nursing and Midwifery:
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Graduate Diploma of Cancer Nursing – a stole 10 centimetres wide of silk comprising two stripes, one of white 5 centimetres wide and one of turquoise 5 centimetres wide.
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Graduate Diploma of Clinical Education – a stole 10 centimetres wide of silk comprising two stripes, one of white 5 centimetres wide and one of turquoise 5 centimetres wide.
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Graduate Diploma of Clinical Nursing – a stole 10 centimetres wide of silk comprising two stripes, one of white 5 centimetres wide and one of turquoise 5 centimetres wide.
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Graduate Diploma of Emergency Nursing – a stole 10 centimetres wide of silk comprising two stripes, one of white 5 centimetres wide and one of turquoise 5 centimetres wide.
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Graduate Diploma of Gerontic Nursing – a stole 10 centimetres wide of silk comprising two stripes, one of white 5 centimetres wide and one of turquoise 5 centimetres wide.
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Graduate Diploma of Health Services Management – a stole 10 centimetres wide of silk comprising two stripes, one of gold 5 centimetres wide and one of cream 5 centimetres wide.
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Graduate Diploma of Intensive Care Nursing – a stole 10 centimetres wide of silk comprising two stripes, one of white 5 centimetres wide and one of turquoise 5 centimetres wide.
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Graduate Diploma of Mental Health Nursing – a stole 10 centimetres wide of silk comprising two stripes, one of white 5 centimetres wide and one of turquoise 5 centimetres wide.
Faculty of Rural Management*:
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* For continuing University of Sydney students only, as the Faculty of Rural Management has transferred to Charles Sturt University.
Sydney Conservatorium of Music:
Faculty of Rural Management*:
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* For continuing University of Sydney students only, as the Faculty of Rural Management has transferred to Charles Sturt University.
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Advanced Diploma of Business (Agricultural Commerce) – a stole 12 centimetres wide of dove grey silk with an inner edging of cardinal silk to a depth of 2 centimetres and an outer edging of white silk to a depth of 2 centimetres.
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Advanced Diploma of Equine Business Management – a stole 12 centimetres wide of dove grey silk with an inner edging of jade silk to a depth of 2 centimetres and an outer edging of royal purple silk to a depth of 2 centimetres.
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Advanced Diploma of Farm Management – a stole 12 centimetres wide of dove grey silk with an inner edging of jade silk to a depth of 2 centimetres and an outer edging of satinwood silk to a depth of 1 centimetre.
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Advanced Diploma of Horticultural Management – a stole 12 centimetres wide of dove grey silk with an inner edging of jade silk to a depth of 2 centimetres and an outer edging of pea green silk to a depth of 2 centimetres.
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Advanced Diploma of Horticulture – a stole 12 centimetres wide of dove grey silk with an inner edging of jade silk to a depth of 2 centimetres and an outer edging of pea green silk to a depth of 2 centimetres.
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Advanced Diploma of Land Management – a stole 12 centimetres wide of dove grey silk with an inner edging of jade silk to a depth of 2 centimetres and an outer edging of mace silk to a depth of 1 centimetre.
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Advanced Diploma of Management – a stole 12 centimetres wide of dove grey silk with an inner edging of jade silk to a depth of 2 centimetres and an outer edging of white silk to a depth of 2 centimetres.
Faculty of Health Sciences:
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Diploma of Applied Science – a stole 10 centimetres wide of turquoise silk edged to a depth of 2 centimetres with amber silk.
Sydney Conservatorium of Music:
13. Colours
The colours mentioned shall be as defined in the British Colour Council Dictionary of Standard Colours, 1934 edition, and the numbers which follow are those by which the Dictionary identifies the colours approved for the purpose of academic dress:| Scarlet, BCC No. 185 | Ultramarine, BCC No. 148 |
| Blue, BCC No. 193 | White, BCC No. 151 |
| Dark blue, BCC No. 148 | Dark maroon, BCC No. 39 |
| Cream, BCC No. 3 | Copper, BCC No. 73 |
| Purple, BCC No. 109 | Brick red, BCC No. 125 |
| Amber, BCC No. 5 | Turquoise blue, BCC No. 193 |
| Light maroon, BCC No. 36 | Crimson, BCC No. 185 |
| Green, BCC No. 213 | Gold, BCC No. 54 |
| Light green, BCC No. 99 | Murrey, BCC No. 135 |
| Lilac, BCC No. 176 | Royal blue, BCC No. 197 |
| Bronze green, BCC No. 79 | Imperial purple, BCC No. 109 |
| Neyron rose, BCC No. 35 | Buttercup, BCC No. 53 |
| Chile, BCC No. 98 | Grass green, BCC No. 103 |
| Jet black, BCC No. 220 | Medici crimson, BCC No. 240 |
| Post office box red, BCC No. 209 | Salvia blue, BCC No. 146 |
| Spectrum violet, BCC No. 214 | Turquoise, BCC No. 118 |
| Cherry, BCC No. 185 | Crushed Strawberry, BCC No. 158 |
| Honeysuckle, BCC No. 62 | Old Rose, BCC No. 157 |
Appointment
These resolutions cover:
- Appointment of a Dean, Director or College Principal
- Selection Committee for Deputy Vice-Chancellor
- Selection Committee for Pro-Vice-Chancellor
- Procedures for consultation between the Senate and the Academic Board in respect of appointment of Vice-Chancellor and for selection of a Vice-Chancellor – Selection Committee
Appointment of a Dean, Director or College Principal
1.
For the definitions of terms refer to the Delegations of Authority. As appropriate for local nomenclature and reporting lines, when this refers to department read also school or unit; to faculty read also college; to dean read also director or college principal.
1.1
A dean is appointed by Senate to lead and manage the academic, administrative, staffing and financial affairs of the faculty.
1.3
All deanships will be advertised both internally and externally, except where Senate agrees otherwise on the recommendation of the Vice-Chancellor.
2.1
The dean of a faculty has a dual role first in regard to academic leadership and decision-making, and second in regard to the management of the financial and other resources allocated to the faculty. The process of selecting the dean will reflect this dual role, and the dean will be accountable for performance in both areas.
2.2
Not all academic units (departments, schools, centres and so forth) assigned to a faculty for the purposes of academic cohesion and coordination will fall within a dean's responsibilities for managing financial and other resources. Deans will be given clear directions by their supervisor on the scope of their academic and resource management role.
3.
Refer to the Policy Document on the appointment of a dean, director or college principal as approved by Senate, 5 May 1997; Attachment 1: Position Description for a Dean; and Attachment 2: Related Issues, available at www.usyd.edu.au/policy.
4.1
The dean may nominate from the members of the faculty, and the faculty may appoint the person/s so nominated, one or more persons as pro-dean/s or deputy dean/s, to hold office for such period within the term of office of the dean as the faculty may determine, subject to the possibility of early termination by the dean after consultation with the faculty or, in exceptional circumstances, the Provost.
4.2
Subject to section 4.1, the pro-dean or deputy dean shall have such duties and powers as may from time to time be assigned to him or her by the dean. Typically, the duties of a pro-dean or deputy dean will include:
4.3
Where a faculty has appointed more than one pro-dean or deputy dean, their duties may be confined to a specific area or areas of management responsibility, as determined by the faculty on the recommendation of the dean, and this may be reflected in the title approved by the faculty.
5.1
The dean may nominate from the members of the faculty, and the faculty may appoint the person/s so nominated, one or more persons as associate dean/s to assist the dean or a pro-dean/deputy dean in the exercise of his or her duties or powers.
5.2
The number of associate deans appointed by a faculty should generally be commensurate with the size of the faculty.
5.3
An associate dean appointed by faculty holds office for such period within the term of the dean as the faculty may determine, subject to the possibility of early termination by the dean after consultation with the faculty or, in exceptional circumstances, the Provost.
5.4
An associate dean has such duties and powers as may from time to time be assigned to him or her by the dean. Typically, the duties of an associate dean will include:
5.4.1
promoting and co-ordinating a specified area of responsibility within faculty and also chairing the faculty committee responsible for the area
5.4.2
undertaking academic functions in relation to their area of responsibility, which are delegated by the dean
5.4.4
taking a leadership role in writing reports and responding to requests for information in relation to their area of responsibility
5.5
Where a faculty, on the advice of the dean, so recommends, the Senate may appoint a person as an associate dean of that faculty and that person shall hold office for such period as the Senate may determine.
5.6
On the termination of office of an appointed associate dean, a further recommendation of the faculty concerned shall be made before any other person is appointed to that office.
5.7
The selection committee for an appointed associate dean shall be the same as that provided for under University policy for a Level E Academic appointment.
6.1
The dean may nominate from the members of the faculty, and the faculty may appoint the person/s so nominated, one or more persons who shall be sub-dean/s to assist the dean or an associate dean in the exercise of their duties or powers.
6.2
The number of sub-deans appointed by a faculty should generally be commensurate with the size of the faculty.
6.3
A sub-dean shall hold office for such period or periods within the term of the dean as the faculty may determine, subject to the possibility of early termination by the dean after consultation with the faculty or, in exceptional circumstances, the Provost.
6.4
A sub-dean has such duties and powers as may from time to time be assigned to him or her by the dean or relevant associate dean. Typically, the duties of a sub-dean will include:
6.4.1
promoting and co-ordinating a specified narrow area of responsibility within the portfolio of a dean or associate dean on behalf of the dean or associate dean
6.4.2
undertaking functions in relation to their narrow area of responsibility, as delegated by the dean or relevant associate dean
6.4.3
writing reports and responding to requests for information in relation to their narrow area of responsibility
7.
Where a dean is from time to time absent from that office through illness or any other cause the Vice-Chancellor, or a deputy vice-chancellor nominated by the Vice-Chancellor, may appoint an acting dean from the full-time members of the academic staff who are members of the faculty to hold office during that absence and the acting dean shall be deemed to be, and shall have the duties and powers of, the dean.
8.1
Where a faculty has decided that a person other than the dean is to preside at meetings of the faculty and of its standing committee, if any, the election shall be held after the dean has assumed office.
8.2
The person to be elected as presiding member shall be a full-time member of the academic staff being a member of the faculty and shall be elected by the members of the faculty at a meeting of the faculty, due notice having been given in accordance with the Senate resolutions relating to the election of chairs of faculties and college boards.
8.3
The presiding member of a faculty shall hold office for a period to be determined by the faculty but not exceeding the period of office of the dean.
9.1
The dean of a faculty, the director of a college or a college principal or an elected chair of a faculty or college board who is not a Fellow of Senate may be present and shall be entitled to be heard during the confidential section of any meeting of Senate if any matter is to be discussed which in the opinion of the Chancellor directly relates to that faculty or college.
9.2
The dean of a faculty, the director of a college or a college principal or an elected chair of a faculty or college board who is not a Fellow of Senate may be present during the open section of any meeting of Senate and shall be entitled to be heard if any matter is to be discussed which in the opinion of the Chancellor directly relates to that faculty or college and may ask the Chancellor that any matter on the agenda that would not otherwise be discussed may be so discussed.
Selection Committee for Deputy Vice-Chancellor
Selection Committee for Pro-Vice-Chancellor
Procedures for consultation between the Senate and the Academic Board in respect of appointment of Vice-Chancellor and for selection of a Vice-Chancellor – Selection Committee
1.
Senate will appoint a Joint Committee of Senate to be chosen in accordance with principles of good governance consisting of:
1.1
members ex officio (namely, the Chancellor, the Deputy Chancellor, and the Chair of the Academic Board),
1.3
members equal in number to those appointed under 1.2, to be appointed by the Senate on the nomination of the Academic Board through its chair,
0.
to identify and review applicants for appointment as the next Vice-Chancellor and to make recommendations to Senate for its determination in respect of such appointment reporting to Senate on a regular basis. Such will include the appointment by the committee of a suitable search firm of the highest integrity and competence in order to maximise the University's capacity to approach possible outstanding applicants on a strictly confidential basis in the first instance in order to ascertain their interest who may not otherwise respond and to have the benefit of objective external input and additional due diligence.
2.
In order to represent the width of interest on the Board, it would be desirable to have four members appointed under 1.3. The Joint Committee will be a committee of the Senate which will report to that body.
3.
The members of the Board to be nominated to Senate for appointment to the Joint Committee will be nominated to the Board by the Chair of the Academic Board.
4.
The Senate is to approve the final composition of the committee, maintaining the equality of number referred to in 1.3 above and be in a position, should circumstances warrant this, to replace a member of the Committee or require in the case of those nominated by the Academic Board that the Chair of the Academic Board nominate a replacement for appointment by Senate.
Degree of Doctor of Philosophy
Please see also the University of Sydney (Doctor of Philosophy (PhD)) Rule 2004. Additional Academic Board Policy relating to the PhD can be found at the following website: www.usyd.edu.au/policy
Form of the thesis
0.0
Four copies of the thesis shall be submitted for examination for the degree of Doctor of Philosophy and shall normally be submitted in one of the forms set out below in sections 1 and 2.
1.
The four copies may be bound in either a permanent or temporary form as set out in sections 1.1 and 1.2.
1.1
A thesis submitted in permanent binding shall be on international standard A4 size paper sewn and bound in boards covered with bookcloth or buckram or other binding fabric. The title of the thesis, the candidate's initials and surname, the title of the degree, the year of submission and the name of the University of Sydney should appear in lettering on the front cover or on the title page. The lettering on the spine, reading from top to bottom, should conform as far as possible to the above except that the name of the University of Sydney may be omitted and the thesis title abbreviated. Supporting material should be bound in the back of the thesis as an appendix or in a separate set of covers.
1.2
A thesis submitted in a temporary binding should be strong enough to withstand ordinary handling and postage. The preferred form of temporary binding is the 'perfect binding' system – ring-back or spiral binding is not acceptable. A thesis submitted in temporary form shall have fixed to the cover a label clearly identifying the name of the candidate, the title of the thesis and the year of submission.
2.
A thesis may also be submitted in electronic form in accordance with the provisions of section 3.
2.1
When a thesis is submitted in electronic form, four copies must be submitted as set out in section 2.2.
2.2
A thesis submitted in electronic form must normally be submitted on disk and must be in a format which the faculty determines as acceptable to both the candidate and the examiner(s), with the same structure as the ultimate printed version referred to in sections 1.1 and 4, and each chapter must be in a separate document.
0.
The title of the thesis, the candidate's initials and surname, the title of the degree, the year of submission and the name of the University of Sydney should appear on the title page and on a label affixed to the disk.
0.
A hard copy of the thesis should normally be submitted for retention by the faculty office, and further copies for any examiner(s) unwilling or unable to examine the thesis electronically. Individual faculties may determine, however, that the copy for retention in the faculty office may also be submitted in electronic form.
0.
Provision for electronic submission of theses for the purpose of examination may occur where both the candidate wishes to submit in this form and examiners are prepared to examine in this way.
0.
Candidates wishing to submit electronically are required to advise of their intent to submit so that arrangements may be made with prospective examiners.
0.
The usual examination process will be followed when a thesis is submitted electronically, except as set out below.
3.1
A student who wishes to submit electronically must so advise the supervisor and the department at least three months prior to submission.
0.0
This advice should be by the completion of a (centrally-designed) form, on which the student must indicate the likely length of the thesis and any special features relating to its format.
3.2
Examiners must be selected in the normal way and no regard paid to whether or not they would wish to examine electronically.
3.3
When confirming the appointment of examiners, the faculty office should confirm their willingness or otherwise to examine an electronic version of the thesis.
3.4
Prospective examiners must be advised of the format in which the thesis is available and they must be asked whether they prefer to accept it in that form (on disk, but possibly as an email attachment) or in the traditional hard copy form.
3.5
Under certain circumstances particular specialised electronic applications may form part of the thesis. In such circumstances, it should be ascertained that the examiner has the capability to accept this format, and this must be done three months prior to submission.
The examination process
1.1
After the prescribed number of copies of the thesis have been lodged and the supervisor's certificate has been received, the faculty or college board, having considered the certificate, shall seek a recommendation for the appointment of examiners from the head of department concerned, unless the faculty or college board considers that examiners should not be appointed.
1.2
If a faculty or college board, after consideration of the supervisor's certificate, has resolved not to proceed to the appointment of examiners, it shall report the circumstances and the reasons for the decision to the PhD Award Sub-Committee which may note the decision or require the faculty or college board to appoint examiners.
1.3.1
The head of department and the faculty shall take all possible steps to ensure that examiners are appointed at least four weeks before the submission of the thesis and, where this does not occur, shall report the circumstances to the PhD Award Sub-Committee.
1.3.2
The head of department should normally have taken the steps outlined below in sections 1.4 to 1.11, noting the provisions of section 1.13, before the thesis is submitted.
1.4
The head of department shall, if reasonably possible, before making his or her recommendation for the appointment of examiners, consult the supervisor and, if it is considered by the supervisor to be necessary, any appointed associate supervisor.
1.5
The head of department shall recommend the appointment of three examiners of the thesis of whom at least two shall be external to the University, i.e. not being a member of the staff of the University or holding a clinical academic title. The supervisor shall not be an examiner.
1.6
The head of department may also recommend the appointment of one or more qualified additional persons who may be called on to act in place of one or more of the three first appointed examiners.
1.7.1
Examiners recommended should be known to be familiar with the supervision and examination of research theses and should normally still be active in research and/or scholarship.
1.7.2
An examiner appointed to act as an assessor under section 4.3.5 should possess very high standing in the subject in question.
1.8
A head of department, in making a recommendation, shall take all reasonable steps to ensure that the examiners proposed are free from bias (either for or against the candidate or the supervisor) and conflict of interest.
1.9
The head of department or the supervisor or the candidate may initiate a general discussion with the candidate by the supervisor and/or the head of department of a wide range of possible examiners, including the possibility of the student submitting to an oral examination of the thesis.
1.10
The head of department or the supervisor or the candidate may initiate a general discussion with the candidate by the supervisor and/or the head of department of a wide range of possible examiners, including the possibility of the student submitting to an oral examination of the thesis.
1.11.1
The head of department shall make a recommendation to the faculty for the appointment of examiners. In making this recommendation, the head of department should indicate: whether or not he or she has ascertained the prospective examiners' willingness to examine
0.0.0
if so, the format(s) in which they are able to receive the thesis. Examiners must be selected in the normal way and no regard paid to whether or not they would wish to examine electronically or participate in an oral examination of the thesis.
1.11.2
The faculty or college board, on receipt of a recommendation for the appointment of examiners from a head of department, and having considered through its dean or chair of the board of postgraduate studies any advice from the candidate, may appoint the examiners as recommended or appoint different examiners after consultation with the head of department.
1.12
The faculty shall, using the prescribed form, report the names and qualifications of the examiners appointed to the PhD Award Sub-Committee which may itself appoint, or may request the faculty to recommend for appointment, one or more additional examiners. The faculty shall indicate on the form if the examiners are currently active in research and/or have previous experience as an examiner and are free from bias and conflict of interest. The prescribed form should also indicate which, if any, of the examiners will be examining the thesis electronically or if the student will be submitting to an oral examination of the thesis. If an examiner does not fulfil the above criteria, a short justification of why that examiner was chosen should be provided by the faculty concerned. The appointment of examiners for all PhD candidates shall be endorsed by the PhD Award Sub-Committee prior to the examination process commencing.
1.13
Except as may be necessary when an oral examination is required, the names of the examiners appointed shall not be disclosed to the candidate until a determination has been made about the award of the degree.
1.14
After the appointment of examiners by the faculty or college board, the Registrar shall write to each external examiner inviting him or her to act, specifying the conditions applicable to the examination process and enclosing the resolutions for the degree, an information statement. An examiner's report form will be enclosed with the letter and, if possible, will also be sent to the examiner in electronic form via electronic mail if the examiner is able to receive it in one of the formats available. If the examiner has indicated a willingness to participate in an oral examination of the thesis the date and arrangements for the oral examination will also be notified.
1.15
On receipt of an acceptance of the invitation to act, or on advice from the head of department concerned that the examiner is willing to act under those conditions, the Registrar shall dispatch a copy of the thesis in either hard copy or electronic form if the examiner has indicated willingness to examine in electronic form.
1.16
The Registrar shall similarly write to any internal examiner advising him or her of the appointment and the conditions which apply and enclosing the resolutions for the degree and the examiner's report form together with a copy of the thesis either in hard copy or electronic form.
1.17
In the event of a candidate's thesis not being received within three months of the acceptance by the examiners of their appointment, the faculty shall write to all examiners concerned, both internal or external, to ascertain their willingness to continue to act as examiners of the thesis in question.
1.18
A head of department may delegate to a specified member of the academic staff his or her responsibilities under this section by countersigning a specific recommendation in respect of a particular candidature or by making, and forwarding to the Registrar, a written statement of delegation of those powers.
2.1
An examiner is required to complete the examination of the thesis and submit a report on the prescribed form within two months of receipt of the thesis. The examiner may return the report by electronic mail, but if using this medium must also send a signed, hard copy of the report by mail or facsimile.
2.2
The examiner shall not be advised of the names of the other examiners who have agreed to act. The University requires that there be no consultation among co-examiners during the examination process and that examiners submit an independent report.
2.3.2
the candidate be awarded the degree subject to correcting typographical errors before the degree is conferred (typographical errors include spelling, grammar, punctuation, capitalisation and reference dates); or
2.3.3
the candidate be awarded the degree subject to conditions listed in the examiner's report being addressed to the satisfaction of the University (which may include a recommendation that if reasonably possible the candidate should be required to take an additional oral or other examination); or
2.3.4
the candidate be not awarded the degree, but be permitted to resubmit the thesis in a revised form for re-examination following a further period of study, the examiner having formed the opinion that the errors or deficiencies substantially affect the argument or the thesis; or
2.3.6
In the case of a thesis which is also to be examined by an oral examination, the report of the examiners shall be an interim report, to be completed following the conclusion of the oral examination.
2.4.1
the thesis is a substantially original contribution to the knowledge of the subject concerned;
2.5
The examiner shall state the grounds on which his or her recommendation is based, indicating the strengths and weaknesses of the thesis and the particular contributions made by the candidate and may list emendations that it is considered should be made and shall indicate the extent of any consultation with other examiners or associate or co-examiners.
2.6
As part of the report form, the examiner shall be asked to indicate whether he or she is willing to have his or her name and/or his or her report in full or in part released to the candidate, either at the conclusion of the examination, or in the circumstances outlined in sections 4.17 to 4.20.
2.7
The Registrar shall acknowledge receipt of reports as received and arrange for payment of the examiner's fee to external examiners.
2.8
The Registrar shall contact any examiner who has not submitted his or her report within six weeks of despatch of the thesis, reminding the examiner of the due date for the report, and the Registrar shall contact any examiner who has not submitted his or her report within ten weeks of despatch of the thesis, requesting advice as to when it will be submitted and reminding the examiner of the conditions of the examination.
2.9
The Registrar shall contact any examiner who has not submitted the report by the end of the fourteenth week after despatch of the thesis, advising that it will be necessary to proceed to the appointment of a replacement examiner if the report is not received within a further two weeks and shall proceed to do so if the report is not received within that time.
2.10
Notwithstanding the fact that replacement examiners may previously have been appointed, the Registrar shall seek advice from the head of department as to who should act as a replacement examiner in the event of an examiner being replaced under the circumstances referred to in section 2.9 and, if necessary, the faculty or college board shall appoint a further qualified examiner on the recommendation of the head of department who shall, if necessary, have carried out the same consultative procedures as applied to the initial appointment of examiners.
2.11
Should the process of appointing a replacement examiner under the circumstances referred to in section 2.9 have proceeded to the point where a copy of the thesis has been dispatched to the replacement examiner, any report subsequently received from the examiner who has been replaced shall not be considered in determining the result of the candidature.
2.12
Notwithstanding the provisions of sections 2.9 to 2.11, the PhD Award Sub-Committee or its Chair may, in such circumstances as it shall determine are exceptional, and on the recommendation of the faculty or college board concerned, allow some specific variation to those requirements.
2.13
In the case of a thesis also being examined by an oral examination, the procedures for the conduct of the oral examination and the consideration of the examiners' reports shall be those adopted by the Academic Board.
3.1.1
if all examiners have recommended either that the degree be awarded without qualification or the degree be awarded subject to correction of typographical errors, the faculty may award the degree either without further examination or subject to the correction of typographical errors (as specified by the examiners) being made in all copies of the thesis to be retained in the University before the degree is conferred and shall forward the reports to the head of department and supervisor for information; or
3.1.2
if any other recommendations have been made, the faculty shall forward the reports to the head of department for a recommendation and to the supervisor.
3.1.3
In the case of a thesis also being examined by an oral examination, the procedures for the consideration of the examiners' reports shall be those adopted by the Academic Board.
3.2
Neither head of department nor supervisor shall have a right of access to the examiners' reports before they have all been received, except where the dean of the faculty or chair of the college board considers that special circumstances exist.
3.3
The head of department, if there is disagreement among the examiners, or, if asked to comment of the report of an oral examination, shall, before making a recommendation, if reasonably possible, consult the candidate's supervisor and shall consult the candidate's annual progress reports.
3.4
The head of department shall indicate when making his or her recommendation the nature and extent of consultation that has been carried out and shall forward a copy of any written report he or she has received from the supervisor.
3.5
The head of department, having considered the reports of the examiners and carried out any required consultation, may make one of the following recommendations:
3.5.2
that the degree be awarded subject to the correction of typographical errors being made in all the copies of the thesis to be retained in the University before the degree is conferred; or
3.5.3
that the degree be awarded subject to emendations being made in all copies of the thesis to be retained in the University; or
3.5.4
except in the case of the report of an oral examination, that the candidate be required to take an additional oral or other examination or answer specific questions put by an examiner; or
3.5.5
except in the case of the report of an oral examination, that an additional examiner be appointed; or
3.5.6
except in the case of the report of an oral examination, that an additional examiner be appointed to examine the thesis and act as an assessor of the reports of the other examiners, and the comments of the supervisor, whether or nor already an examiner, subject to endorsement by the PhD Award Sub-Committee which will consider the reports of the examiners and the justification forwarded by the Board of Postgraduate Studies. In cases where the faculty had previously formed the intention to resolve that the degree be not awarded, or the candidate be allowed to revise and resubmit, and the candidate's comments have been received, the faculty's Postgraduate Committee should determine whether the candidate's comments should be forwarded to the assessor.
3.5.7
except in the case of the report of an oral examination, that the reports of the examiners, together with comments from the supervisor, whether or not already an examiner, shall be referred to all the examiners for their comment; or
3.5.8
that the candidate not be awarded the degree, but be allowed to revise and resubmit the thesis within a prescribed maximum period of time; or
3.6
A head of department, if recommending under section 3.5.2 or 3.5.3 that the degree be awarded subject to typographical corrections or emendations, shall specify the typographical corrections or emendations to be made, if not already specified in the report of an oral examination, noting that the PhD Award Sub-Committee normally expects any typographical corrections or emendations or errors identified by examiners to be corrected after consideration of the examiners' reports and head of department's recommendation.
3.7
The head of department shall, with his or her recommendation, after noting the wishes of the examiners, indicate what portions of the examiners' reports may be released to the candidate, but the reports shall remain confidential until after consideration by the PhD Award Sub-Committee, faculty or college board.
3.8
A head of department may delegate to a specified member of the academic staff his or her responsibilities under this section by countersigning a specific recommendation in respect of a particular candidature or by making, and forwarding to the Registrar, a written statement of delegation of those powers.
4.1.1
The head of department shall forward his or her recommendation to the dean of the faculty or chair of the college board.
4.1.2
If the head of department has recommended that the degree be awarded, under section 3.5.3 subject to emendations as specified by one or more of the examiners, and one or more of the examiners have recommended that the degree be awarded subject to emendations and the remaining examiners have recommended award without further examination or subject to the correction of typographical error, the faculty may award the degree subject to all the corrections and/or emendations required by the examiners being carried out in all the copies of the thesis to be retained in the University before the degree is conferred.
4.1.3
If the head of department has recommended, under section 3.5.3, that the degree be awarded but that not all the emendations required by all the examiners should be carried out, the faculty may not award the degree, and the reports of the examiners, together with the recommendation of the head of department and of the faculty or college board, shall be forwarded to the PhD Award Sub-Committee. The recommendation of the Faculty shall specify the nature of such corrections, emendations or other conditions as may be intended.
4.1.4
Except as provided under section 3.1.1 or 4.1.2, the dean of the faculty or chair of the college board shall refer the recommendation of the head of department to the faculty or college board, which shall forward a recommendation to the PhD Award Sub-Committee together with the recommendation of the head of department and copies of the reports of the examiners. The recommendation of the Faculty shall specify the nature of such corrections, emendations or other conditions as may be intended.
4.2
The PhD Award Sub-Committee, after consideration of the examiners' reports and the recommendation of the head of department and where these have been made any recommendation from the faculty or college board:
4.2.2
may award the degree subject to the correction of typographical errors being made in all the copies of the thesis to be retained in the University before the degree is conferred; or
4.2.3
may award the degree subject to emendations specified by the head of department or the Sub-Committee being made in all copies of the thesis to remain available in the University; or
4.2.5
and shall refer the candidature to the faculty or college board concerned if a member of the Sub-Committee so requires and the examiners' reports and the recommendation of the head of department have not already been considered by the faculty or college board.
4.3
The faculty or college board, after considering the recommendation of the head of department and the reports of the examiners that have been referred directly to it or by the PhD Award Sub-Committee, may resolve:
4.3.1
to recommend to the PhD Award Sub-Committee that the degree be awarded without further examination; or
4.3.2
to recommend to the PhD Award Sub-Committee that the degree be awarded subject to the correction of typographical errors being made in all the copies of the thesis to be retained in the University before the degree is conferred; or
4.3.3
to recommend to the PhD Award Sub-Committee that the degree be awarded subject to emendations specified by the head of department or the faculty or college board being made in all copies of the thesis to remain available in the University; or
4.3.4
except in the case of the report of an oral examination, that the candidate be required to take an additional oral or other examination or answer specific questions put by an examiner, this not being a substitute for requiring the candidate to make emendations to the thesis or to revise and resubmit the thesis; or
4.3.5
except in the case of the report of an oral examination, that an additional examiner be appointed; or
4.3.6
except in the case of the report of an oral examination, that an additional examiner be appointed to examine the thesis and act as an assessor of the reports of the other examiners, and the comments of the supervisor, whether or nor already an examiner, subject to endorsement by the PhD Award Sub-Committee which will consider the reports of the examiners and the justification forwarded by the Board of Postgraduate Studies. In cases where the faculty had previously formed the intention to resolve that the degree be not awarded, or the candidate be allowed to revise and resubmit, and the candidate's comments have been received, the faculty's Postgraduate Committee should determine whether the candidate's comments should be forwarded to the assessor.
4.3.7
except in the case of the report of an oral examination, that the reports of the examiners, together with comments from the supervisor, whether or not already an examiner, shall be referred to all the examiners for their comment; or
4.3.8
that the candidate not be awarded the degree, but be allowed to revise and resubmit the thesis within a prescribed maximum period of time; or
4.4
Where the faculty or college board or PhD Award Sub-Committee has approved the award of the degree without further conditions, the Registrar shall advise the candidate that the degree has been awarded subject to the lodgement of a permanently bound copy of the thesis printed on archival or permanent paper, shall lodge this copy with the University Librarian, and shall advise the examiners, head of department and supervisor.
4.5
Where the faculty or college board or PhD Award Sub-Committee has approved the award of the degree subject to the correction of typographical errors, the Registrar shall advise the candidate that the degree has been awarded subject to the lodgement of a permanently bound copy of the thesis printed on archival or permanent paper in which the typographical corrections have been made to the satisfaction of the head of department, shall lodge this copy with the University Librarian, and shall advise the examiners, head of department and supervisor.
4.6
When the award of the degree has been approved by a faculty or college board or by the PhD Award Sub-Committee, subject to specified emendations being made in all copies of the thesis to remain available in the University, the Registrar shall advise the candidate of the decision and of the nature of the emendations required and the latest date by which the emendations shall be made, being, unless otherwise determined by the faculty or college board, within a further three months, and shall provide such detail in relation to the examiners' reports as the head of department recommends.
4.7.1
Where a faculty or college board has resolved under section 4.3.4 that the candidate be required to take an additional oral or other examination, or answer specific questions put by an examiner, unless the faculty or college board has determined otherwise, the faculty or college board shall be responsible for the oversight of these further examining processes.
4.7.2
At the completion of an additional oral or other examination, or once a specific question(s) put by an examiner have been answered, the faculty or college board shall obtain a further recommendation from the head of department and shall then resolve in accordance with section 4.3.1–4.3.3, 4.3.8 or 4.3.9
4.8
Those present at an oral examination may include one or more of the examiners and persons, other than the examiners, nominated by the faculty or college board; shall include the supervisor if he or she wishes; and may include, with the approval of the dean of the faculty or chair of the college board, a member of the University nominated by the candidate.
4.9
A candidate shall be given reasonable notice of any oral examination and of the nature of the examination and the names of the persons who will be present, and may advise the dean of the faculty or chair of the college board of reservations he or she may have about the presence of any particular person, giving reasons in writing.
4.10
Where a faculty or college board resolves under section 4.3.5 that an additional examiner be appointed, the provisions of sections 1, 2 and 3 shall apply as appropriate and the Registrar shall write to the examiner as provided in section 1.14 or 1.15 and shall advise the previously appointed examiners of the name of the additional examiner.
4.11
A faculty or college board, having received a further recommendation from the head of department together with an additional examiner's report, may then resolve as provided in section 4.3.1–4.3.4, 4.3.8 or 4.3.9.
4.12
Except in special circumstances, an additional examiner acting as assessor will be an external appointment.
4.13
Where a faculty or college board resolves under section 4.3.6 that an additional examiner be appointed to examine the thesis and act as an assessor of the reports of the other examiners, the provisions of sections 1, 2 and 3 of these resolutions shall apply as appropriate and the Registrar shall seek comments from the supervisor and then write to the examiner as provided in section 1.14 or 1.15, inviting the examiner to act as an assessor of the examiners' reports as well as an examiner of the thesis and shall provide copies of the unidentified examiners' reports, and the comments of the supervisor, whether or nor already an examiner. In cases where the faculty had previously formed the intention to resolve that the degree be not awarded, or the candidate be allowed to revise and resubmit, and the candidate's comments have been received, the faculty's Postgraduate Committee should determine whether the candidate's comments should be forwarded to the assessor. The Registrar shall also advise the previously appointed examiners of the name of the additional examiner who is also to act as assessor.
4.14
A faculty or college board, having received a further recommendation from the head of department (with any written report provided by the supervisor) together with an additional examiner-as-assessor's report, may then resolve as provided in section 4.3.1–4.3.3, 4.3.8 or 4.3.9, except that, where the faculty or college board does not substantially resolve in the terms recommended by the assessor, it shall include a report of the reasons for its decision with any recommendation to the PhD Award Sub-Committee.
4.15
Where a faculty or college board resolves under section 4.3.7 that the reports of the examiners, together with comments from the supervisor, shall be referred to all the examiners for their comment, the Registrar shall seek comments from the supervisor and then send copies of the examiners' reports and the supervisor's comments to each of the examiners, advising them that it is in order for them to confer and seeking a further report from each examiner within a period of four weeks.
4.16
The Registrar shall forward the responses received, following the circulation of reports, to the head of department for such consultation as is required under section 3 and to make a recommendation, and the faculty or college board on receipt of that recommendation may then resolve as provided in section 4.3.
4.17
Where a faculty or college board forms the intention, either to resolve under section 4.3.8 that the degree not be awarded but that the candidate be allowed to revise and resubmit the thesis within a prescribed maximum period of time, or to resolve under section 4.3.9 that the degree not be awarded, that resolution shall be deferred to allow a process of consultation with the candidate.
4.18
The Registrar shall advise the candidate in writing of the faculty or college board's intent; shall provide unidentified copies of such of the examiners' reports as the examiners have indicated may be released and shall advise the candidate that he or she may within a period of four weeks give notice of intention to provide comment on the foreshadowed recommendation of the faculty or college board, such comments to be submitted in writing by no later than a total of eight weeks from the date of the Registrar's advice.
4.19
The faculty or college board shall further consider the examiners' reports and the head of department's recommendation, together with any comments provided by the candidate and any further comments provided by the head of department or supervisor and may then resolve as provided in section 4.3.
4.20
The dean of a faculty or chair of a college board may extend either of the time limits set out in section 4.17.
4.21
Where a faculty or college board, following the consultation process referred to in sections 4.17–4.20, resolves under section 4.3.8 that the degree not be awarded but the candidate be allowed to revise and resubmit the thesis within a prescribed maximum period of time, this decision shall be reported to the PhD Award Sub-Committee, which may note the decision or refer it back to the faculty or college board for further consideration, and the Registrar shall advise the candidate of the decision, of any provisions relating to appeals, the particular conditions applying and the general requirements in respect of revision and resubmission and shall provide such detail in relation to the examiners' reports as the head of department recommends and shall also advise the examiners, head of department and supervisor of the terms of the decision.
4.22
Where a faculty or college board, following the consultation process referred to in sections 4.17–4.20, resolves under section 4.3.10 that the degree not be awarded, this decision shall be reported to the PhD Award Sub-Committee which may note the decision or refer it back to the faculty or college board for further consideration, and the Registrar shall advise the candidate of the decision, of any provisions relating to appeals, shall provide such detail in relation to the examiners' reports as the head of department recommends and shall also advise the examiners, head of department and supervisor of the decision.
4.23
A candidate, on receipt of advice from the Registrar that the degree has been awarded subject to emendations being made, shall make these emendations in consultation with his or her supervisor or head of department on all the copies of the thesis which are to be available within the University, including the copy printed on permanent or acid-free paper which is to be lodged with the University Librarian; shall comply with the requirements with respect to permanently binding a copy of the thesis; shall request the head of department to certify that the corrections have been made and shall submit the thesis copies to the Registrar by no later than the latest date advised for completing such action.
4.24
The Registrar, on receipt of at least one corrected, permanently bound copy of the thesis and a statement from the head of department that the corrections have been made to his or her satisfaction, shall cause all corrected hard copies submitted to be stamped, and electronic copies to be annotated and stored as 'read-only file' to indicate that the thesis is in the form which has been accepted for the degree; shall advise either the PhD Award Sub-Committee or the faculty, as appropriate, that the corrections have been made and that the faculty or Subcommittee can therefore approve the award of the degree; shall write to the candidate advising that all the requirements for the award of the degree have been met; shall lodge the permanently printed copy with the University Librarian, and shall so advise the examiners, head of department and supervisor.
4.25
If a candidate does not carry out the required emendations within the time limit set, or the head of department after consultation with the supervisor does not consider that the emendations made are satisfactory, the head of the department shall refer the matter to the faculty or college board which may grant additional time or set different conditions or may initiate proceedings under the provisions for the termination of candidature.
4.26
A faculty or college board may permit a candidate for the degree of Doctor of Philosophy who, after examination, has not been awarded the degree, to use part or all of the material in the thesis as a thesis to be submitted for a master's degree, subject to completing all of the necessary administrative requirements.
4.27
The supervisor and head of department may be present at any discussion by a faculty or college board of a recommendation by the head of department in respect to examiners' reports on the thesis of a candidate.
4.28
A head of department may delegate to a specified member of the academic staff his or her responsibilities under this section by countersigning a specific recommendation in respect of a particular candidature or by making, and forwarding to the Registrar, a written statement of delegation of those powers.
4.29
The Sub-Committee may delegate to its chair, or in the absence of the chair to the chair's nominee from the Sub-Committee, its powers to award the degree under section 4.2.1, 4.2.2 or 4.2.3.
4.30
The Sub-Committee may delegate to its chair, or in the absence of the chair to the chair's nominee from the Sub-Committee, its powers under section 4.21, where the candidate has been consulted in accordance with section 4.17 and agrees with the recommendation of the faculty.
4.31
Where the PhD Award Sub-Committee has delegated to faculties and colleges the authority to approve the award of the degree under sections 3.1.1 or 4.1.2, the authority for the approval of the award shall be the responsibility of the faculty's or college board's postgraduate committee which may delegate authority to act on its behalf to its chair, or in the absence of the chair to the chair's nominee.
5.1
A faculty or college board which has resolved that a candidate not be awarded the degree but be permitted to revise and resubmit the thesis for re-examination, shall prescribe a maximum period of further candidature and may prescribe particular conditions to be met.
5.2
A candidate permitted to revise and resubmit shall re-enrol while remaining a candidate for the degree and shall proceed according to the provisions of these resolutions.
5.3
A head of department shall recommend examiners for a revised and resubmitted thesis after the consultation processes provided for in section 1, but the faculty shall normally reappoint the original examiners of the thesis, provided that they are available, unless one or more of those examiners has required modifications of the thesis that the faculty or college board consider to be unnecessary or undesirable or, in the opinion of the faculty or college board, there are academic reasons for not reappointing any or all of the original examiners.
5.4
Subject to section 5.5, all the provisions of sections 1, 2, 3 and 4 relating to the examination process apply to the examination of a revised and resubmitted thesis.
5.5
Except where the Graduate Studies Committee on the recommendation of the faculty or college board permits otherwise, the recommendation that a candidate be not awarded the degree but be permitted to resubmit the thesis in a revised form for re-examination shall not be available to examiners of a thesis that has itself been submitted for re-examination.
Governance
University Governance[\dc]
Senate Committees[\dc]
Election of Principal Officers of the Senate and of Committees of the Senate and of the Fellow referred to in Section 9(1)(c) of the Act[\dc]
Faculties, Colleges, College Boards, Boards of Studies, Departments, Schools and Committees[\dc]
These resolutions cover:
- University Governance
- Senate committees
- Election of Principal Officers of the Senate and of Committees of the Senate and of the Fellow referred to in Section 9(1)(c) of the Act
- Faculties, Colleges, College Boards, Boards of Studies, Departments, Schools and Committees
University Governance[\dc]
0.0
Following an extensive process of consultation by Cordiner King and a constructive meeting between the senior executive group and Senate, on the 6 October 2001, the Senate of the University of Sydney met in colloquium. The Senate considered a lengthy report on governance from Cordiner King and discussed a number of suggestions that were made in that document. The Senate reached a clear resolution on those matters for final ratification at a subsequent November 2001 Senate meeting.
0.0
The discussions centred on the working arrangements and governance role of the Senate. It was recognised that executive matters properly rested with the Vice-Chancellor and his team seeking the counsel of Senate, as appropriate, and ultimately accountable to the Senate as the governing body of the University under its Act. It was recognised that academic matters fell within the purview of the Academic Board, advising the Vice-Chancellor and Senate under the Rules.
0.0
In the broadest sense, the Senate felt that there are two main groupings of their resolutions, those that relate to outcomes and those that refer to means of achieving outcomes.
0.0
The first group reinforces the fundamental that governance is vested solely in the Senate through the collective action of the Fellows, presided over by the Chancellor and supported and advised by the Vice-Chancellor, directing the development of policy, assessing strategy, monitoring performance and reporting to the community. Those resolutions define the following:
0.0
The second group gives effect to Senate's determination to be fully supported in this governance role, through the establishment of working committees, the development of governance skills in Fellows, the review of Senate performance and the provision of adequate resources:
0.0
To give effect to the outcome of the colloquium, Senate ratified resolutions earlier reached in or to the effect of the following matters pertaining to governance.
0.
The Senate is the governing body of the University. It is accountable for the delivery of teaching, learning and research outcomes which extend the knowledge base of the wider community taking into account the resources available to the University. The executive is accountable to it. The statutory powers and responsibilities of the Senate are defined under Section 16 of the Act (and elsewhere in the Act, By-laws and Rules). In this regard, the Senate should, without fettering such powers and discretions as derive from the office, undertake the following:
1.1
Accept the fiduciary responsibilities and accountability of Fellows as derive from the office while respecting academic freedom, ethical standing and legal requirements.
1.2
Ensure that academic standards are maintained, working through the Academic Board and the Vice-Chancellor.
1.3
Set and continually review the relevance of important policy and strategy, ensuring that it is properly informed about matters pertaining to its governance functions.
1.4
Appoint the Vice-Chancellor, agree on limitations to executive authority and regularly evaluate performance.
1.6
Reconcile capital plans and operating budgets against the strategic direction agreed with the Vice-Chancellor.
1.10
Develop the collective knowledge of the Senate through a process of comprehensive induction of Fellows and ongoing learning.
1.11
Seek out expert advice from knowledgeable authorities on major issues to complement the skill base and experience of the Fellows and from within the University.
1.12
Formally review the collective performance of the Senate in discharging its responsibilities. (See 4)
0.
Insofar as certain of these functions may from time to time be properly carried out in Committee, this is only to be done under that authority and without detracting from the Senate's ultimate accountability. (See 6) Interaction between the Senate and senior executives should be based on mutual respect and the maintenance of high standards.
0.
The Chancellor is elected by the Senate to facilitate its work and collegiality by effective and ethical means, providing a focal point to ensure the high standing of the University in the wider community. The statutory powers and responsibilities of the Chancellor are defined under Section 10 of the Act (and elsewhere in the Act, By-laws and Rules). The Chancellor should, without fettering such powers and discretions as derive from the office, undertake the following:
2.1
Preside over Senate meetings, oversee the development of Senate agendas and exercise the functions conferred by the By-laws working collaboratively with the Senate, the Vice-Chancellor and the University community; promoting the aims, ethos, independence, morale and spirit of the University and encouraging high standards.
2.2
With the Vice-Chancellor, ensure the Senate, the senior executives and the relevant Committees work fairly, with integrity, respecting confidentiality within transparent process and in an atmosphere of mutual trust and respect in an informed fashion; in particular ensuring that the Senate functions as it should, as a cohesive, accessible, effective, enquiring and informed body with a paramount fiduciary duty of loyalty to act in the best interests of the University owed by its members both individually and collectively. (See 3.6)
2.3
Preside on important ceremonial occasions such as graduation ceremonies, public lectures or seminars, sharing that responsibility as the Chancellor judges appropriate and facilitating the visibility and accessibility of the Senate within the University community and in particular to staff, students and alumni.
2.4
Work co-operatively with the Vice-Chancellor, available to give counsel and encouraging free, trusting and frank communication on all issues concerning the well being of the University.
2.5
In consultation with the Vice-Chancellor, provide a high level bridge to members of the wider community, promoting the aims of the University and responding to interest and concerns of society. (See 3.8)
2.5.1.1
a small Task Force will review the post-2002 format and procedures, to report to the Senate meeting in December 2001 (and Fellows may contact the Chancellor by email about joining this Task Force),
2.5.1.2
in 2002 the Chancellor will preside at about three-quarters of the graduations, including Hong Kong and Singapore, and the rest will be shared between the Deputy Chancellor and the Chair of the Academic Board, by mutual arrangement.
2.5.2.1
the personal assistant to the Chancellor will keep a record of public appearances by the Chancellor and Senators in a representative role for tabling at Senate meetings.
2.5.3.1
the overriding principle is that the Senate should be properly informed on all important matters or matters pertaining to the exercise of the Senate's functions.
2.5.3.2
the Vice-Chancellor is free to communicate directly to Senate Fellows keeping the Chancellor informed. (See 8)
2.5.3.3
sensitivity in particular cases may justify communication first to the Chancellor, then at an appropriate time for the Senate to be informed, by the Chancellor or as agreed by the Vice-Chancellor, although this and other communications may be with safeguards to maintain confidentiality, where this is warranted.
0.
The Vice-Chancellor is the Chief Executive Officer of the University and while a Fellow, is in essence the only officer of the University employed as such while a member of the Senate, other than officers of the Senate Secretariat (see 8). The statutory responsibilities of the Vice-Chancellor are defined under Section 12 of the Act (and elsewhere in the Act, By-laws and Rules). The Vice-Chancellor should, without fettering such powers and discretions as derive from the office, undertake the following:
3.1
Promote the interests of and further the development of the University through prudent, effective and ethical means as chief executive and Fellow of the Senate and as the senior representative of its academic body, participating in ceremonial occasions.
3.2
Manage all the business of the University except where the Senate has explicitly determined limitations, such as:
3.2.2
the appointment and termination of particular officers serving the Senate (the Secretariat); (See 8)
3.3
Delegate to senior officers and academics the conduct of that business as appropriate and ensure that such delegations are effectively monitored.
3.4
Ensure that the Senate is thoroughly informed of administrative or academic implications and fiduciary risks or legal constraints which affect policy recommendations and strategic direction.
3.5
Establish supporting systems to monitor the performance of the University against agreed strategic direction and operating plans.
3.6
With the Chancellor, ensure the Senate, the senior executives and the relevant Committees work fairly, with integrity respecting confidentiality within transparent process and in an atmosphere of mutual trust and respect in an informed fashion; in particular ensuring that the Senate functions as it should, as a cohesive, accessible, effective, enquiring and informed body with a paramount fiduciary duty of loyalty to the University to act in the best interests of the University owed by its members both individually and collectively. (See 2.2)
3.7
Provide Senate with the particular background knowledge to support Fellows in the discharge of their governance responsibilities. (See 7)
3.8
Act as the key representative of the University with the wider community; sharing that responsibility with nominated officers and Fellows as appropriate and, in particular, with the Chancellor. (See 2.5)
0.
The prime concern of Senate and, indeed, all executive and academic leaders, must be on outcomes which improve the University. There is an increasing emphasis on a range of performance measures, which apply to the Vice-Chancellor and senior executive officers. However, the Senate itself should undertake a process of self-evaluation and form a collective view of its own performance.
0.
Early in each year, and perhaps at an annual retreat, there should be a facilitated assessment of the Senate's performance. The Senate should consider disclosing the result to the University.
0.
Annually, there should also be an assessment of past performance of the University against its earlier goals, and a determination of goals for the ensuing year. The goals will be derived from the present Strategic Plan, as refined from time to time, and others identified by the Vice-Chancellor and his executive team.
0.
Although this annual assessment will need to be coordinated with the budget process, the goals in question are likely to be not only budgetary, but of a qualitative nature related to the Strategic Plan.
0.
The policy making role of Senate is not an isolated task, but requires informed views and the input of those who will, in due course, implement policy. So, meetings of Senate require a structured approach. Senate should:
5.1
Ensure that Fellows have ready access to all relevant information about the University through, inter alia:
5.1.2
direct access by Fellows via the Vice-Chancellor to any officer to develop a background understanding;
5.2
Recognise that, subject to 1.3 above, the provision of information for Fellows should not unduly burden the officers concerned. It should be relevant to key issues of interest to the Senate as a whole and focussed in terms of scope and detail. The Chancellor and Vice-Chancellor may be asked to intercede in cases where requests are too onerous. (See 2.2)
5.3
Provide and separately account for the Secretariat (which would include the Secretary to the Chancellor) responsible for the concise assembly of material, in conjunction with the Registrar, to enable Senate to consider relevant issues in a fully informed manner and with appropriate input. The Secretariat will prepare and issue draft agendas and minutes for Senate and Committees of Senate and support the Fellows in other official aspects of their roles. (See 8)
5.4
Establish agendas for meetings of Senate through the Chancellor and Vice-Chancellor that reflect, in order:
5.4.6
review of matters deferred from other meetings; and other important initiatives of a policy nature.
5.5
Establish, subject to the necessary rule changes, a reduced number of six routine Senate meetings per year in the Senate room. Routine Senate meetings will consist of whatever is not allocated to Senate colloquia within the ambit of Senate business. (See 5.6)
0.0
In addition, routine Senate meetings should have an identified opportunity, where practicable for the consideration of confidential matters, after which time the public may enter to listen to proceedings in public session.
5.6
Establish up to five Senate colloquia per year, at which matters of broad policy or subjects otherwise appropriate for colloquia will be dealt with and resolutions reached. The colloquia should be held from time to time at other University sites, particularly where a colloquium relates to activities at a certain site.
0.0
Such colloquia should be identified as constituting formal Senate meetings. However, these formal meetings would not ordinarily deal with any other matter than the pre-set subject of the colloquium, save exceptional or urgent cases which can be dealt with in short compass. To deal with matters otherwise, a special separate Senate meeting should be convened.
5.7
Through the Secretariat (See 8), prepare minutes of all Senate meetings, colloquia and Senate committees, which:
5.7.3
incorporate key points of dissent from recommendations or where policy might need to be reviewed.
0.0
Such minutes should be issued to Fellows as quickly as practicable after Senate meetings. On confidentiality, the general approach should be for all minutes – save those on matters dealt with in confidential session and justifying continuing confidential treatment – to be made publicly available.
5.8
Review via a Task Force to be established (also for the purpose of 6.4), the legislative and regulatory implications of limiting consecutive terms of membership of Senate, to ensure that Senate retains sufficient history and yet refreshes its objectivity and resources.
5.9
Establish a formal procedure of personal commitment to the values and collective unity of the Senate by new Fellows (and at this time initially by all Fellows); and, ways of enhancing collegiality. (See 7.1)
5.10
Review with the Vice-Chancellor ways of co-opting both internal and external expertise to assist with specific tasks or strategic goals.
0.
Initially, the Senate should establish a Convening Committee, comprising the Chancellor, the Deputy Chancellor, the Vice-Chancellor, the Chair of the Finance Committee and the Chair of the Academic Board. This Committee should be responsible for recommending to the Senate the charter, composition, chair and mode of communication of all Committees and Task Forces of the Senate. Like all other Committees, this Convening Committee would not be a decision-making body except where expressly delegated so by the Senate.
0.
The Senate should restructure its Senate Committees so that they include the following Committees (and Task Force) with the following responsibilities and composition (whilst leaving in place those other Committees such as the Advisory Committee for the Selection of Candidates for Honorary Awards (Honorary Awards Committee) now in existence as have separate responsibilities not inconsistent with the restructure):
6.1
An Audit Committee, reporting directly to Senate, comprising only non-executive and non-staff Fellows but with the capacity to add outside persons of appropriate expertise, and charged with reviewing:
6.2
A Finance Committee, to include oversight of investments, controlled or affiliated commercial entities and capital works, as well as oversight of financial, administration and policy implementation matters generally but so that the formation and continuous operation of commercial arrangements, joint ventures and corporate entities shall be reviewed and monitored in such a way that the Senate is kept fully informed by a set of protocols and accountabilities that are prudent and effective, consisting of quantitative and qualitative outcomes measured against pre-set objectives and benchmarks, such to be developed and reviewed by that Committee on a continuous basis.
6.3
A Remuneration Committee or Committees, as follows, to deal with sensitive personal aspects relating to:
6.3.1
the remuneration and performance evaluation of the Vice-Chancellor – to be evaluated by a Committee comprising the Chancellor, the Deputy Chancellor, the Chair of the Finance Committee) and one person appointed from outside the University, and
6.3.2
the performance criteria and assessment against the criteria for senior executives, on the recommendation of the Vice-Chancellor – to be evaluated by such Committee that does not include staff or student Fellows,
0.0
with the understanding that once those Committees have established outcomes, they will report back to the Senate.
6.4
A Task Force referred to in 5.8 to take submissions on, and then consider, the preferred balance and composition of the Senate in future, and frame any recommendations with regard to Fellows to be appointed to the Senate.
6.5
Maintain the Honorary Awards Committee as recommends honorary degrees and Honorary Fellows – in line with the conclusions of the recent review presented to the Senate.
6.6
Consider whether to establish a Human Resources Task Force, with a sunset clause, to assist Senate, after a presentation, through the Vice-Chancellor, on the following:
6.6.1
identifying and ordering in priority the numerous human resources policies embedded in the Rules and Resolutions of Senate;
6.6.2
establishing where those policies do not meet best practice and which might be considered redundant;
6.6.3
framing overriding policies which emphasise Senate's commitment to the effective oversight of the University's human resources;
6.6.5
recruitment, career paths and age distribution actual and projected at different levels within the academic and administration staff; and
6.6.6
identifying human resource policy matters and issues that should be reported to Senate on a regular basis.
0.0
While human resources play the major part within the University, and related issues cover matters as diverse as student needs and academic resources, it is felt that strong policy-making by the Senate would give the right emphasis to this critical function. However, establishing a Committee, rather than a Task Force, might be seen to unduly interfere in management.
6.7
Allow any Senate Fellow to attend any Committee meeting except the Remuneration Committees. In relation to the Finance Committee, it is expected that the Chair will invite Senate Fellows not serving on this Committee to attend it on a rotating basis.
0.
Given the widely different nature of appointments and the very diverse backgrounds from which Senate Fellows are drawn, it is critical to the effective working of Senate that Fellows be properly prepared for their role. Senate should:
7.1
Design an induction program which brings new Fellows up to speed with the work of Senate, including:
7.3
Ensure that all Fellows are fully supported in their representative roles within the wider community, by:
0.
Fellows give freely of their time and many have onerous commitments outside the University. Most do not have personal resources to facilitate their work as Fellows, yet for the effective working of Senate adequate support for all Fellows is essential. The Senate should:
8.1
Ensure the Secretariat has an appropriate line budget and is enabled to support the Senate and the Chancellor in their respective roles. The monitoring of that budget and the approval of expenditure should be the responsibility of the Audit Committee and the amounts should be fully disclosed in the University's annual financial statements.
Senate committees[\dc]
Terms of Reference
1.1
to consider suggestions for honorary degrees and honorary fellowships, and submit a report to Senate. The confidential report to Senate, which will be circulated to Fellows of Senate with the Senate agenda, will include minutes giving reasons for the Advisory Committee's recommendations. Documentation received by the Committee will be available to Fellows for inspection.
Terms of Reference
1.6
the financial and non-financial risks of subsidiaries and controlled entities such as Foundations and CRC's and commercial activities.
2.1
To be aware of the current areas of greatest financial and non-financial risk and monitor whether management is effectively managing those risks.
2.2
To satisfy itself that effective systems of accounting, internal control and risk monitoring, are established and maintained to manage financial and non-financial risks.
2.3
To satisfy itself as regards the integrity and prudence of management control systems, including the review of policies and/or practices.
2.4
To ensure that the Senate is aware of any matters that might have a significant impact on the financial condition, reputation or affairs of the University.
3.1
To review and assess the adequacy of management reporting to Senate in terms of the quantity, quality and timing of information on the entity's risks, operations and financial condition.
3.2
To review the University's accounting policies and practices in the light of Corporations Law, Australian Accounting Standards, DEST requirements, and Auditor General's best practice recommendations.
3.3
To review the University's annual accounts in terms of compliance with relevant accounting standards and best practice, including monitoring the representations made by University staff with respect to the statements.
4.1
To monitor developments and changes in the law relating to the responsibilities and liabilities of Fellows of Senate and to monitor and review the extent to which the Senate is meeting its obligations.
4.2
To monitor developments and changes in the various rules, regulations and laws which relate generally to the University's operations and to monitor and review the extent to which the University is complying with such laws.
5.1
To review the efficiency and effectiveness of both the internal and external auditors in relation to their respective responsibilities.
5.3
To ensure that the scope of the audit (external and internal) is appropriate, and emphasis is placed on areas where the Audit and Risk Management Committee believe additional attention is necessary.
5.4
To review and assess the findings of the internal and external auditors and the action taken and timetable proposed by management in response to the findings.
6.2
To review the adequacy and effectiveness of the risk management framework and satisfy itself that the risk management framework is operating and meeting its objectives.
6.3
To exercise appropriate supervisory responsibility with respect to ensuring the reporting of significant risk exposures and non-compliance incidents.
6.6
To review and monitor risk aspects arising from external review of the University's performance such as AUQA
6.7
to review and monitor risk aspects pertaining to research including research acquittal reporting confirming appropriate expenditure of research funds.
7.1
To report any matter identified during the course of carrying out its duties that the Audit and Risk Management Committee considers should be brought to the attention of Senate.
7.2
To make recommendations to Senate on issues of risk management and financial management improvement, internal control and operational risk mitigation.
7.3
To perform or undertake on behalf of Senate such other tasks or actions as Senate may from time to time authorise.
8.1
to investigate any activity within its terms of reference. It is authorised to seek any information it requires from any employee and all employees are directed to co-operate with any requests made by the Committee. The Committee is expected to meet at least once each year with the external auditor in the absence of all staff of the University, and with the Chief Financial officer in the absence of any other staff.
Constitution
9.1
The Chair of the Audit and Risk Management Committee is elected by Fellows of Senate (and should not be a member of the University of Sydney staff or student) for two years. It is recommended that nominators consult with the Chancellor and Vice-Chancellor before submitting a nomination.
Terms of Reference
1.1.5
appointment to a Chair, including appointment by invitation or on nomination or without advertisement, and to a Challis Chair or a McCaughey Chair
1.1.7
award of academic title for non-professorial staff who occupy the position of Deputy Vice-Chancellor.
1.1.8
award of academic title for non-professorial staff who occupy the position of Pro Vice-Chancellor.
1.1.9
award of academic title for non-professorial staff who occupy the position of Dean, Director or College Principal.
1.1.10
award of academic title for non-professorial staff who occupy other senior executive positions as approved by Senate.
1.1.12
award of the title of Conjoint Professor, includes holders of NHMRC, ARC and other nationally competitive fellowships
1.1.17
award of the title of Senior Principal Research Fellow - for non-staff members (12 months or more)
Terms of Reference
1.1
The Finance and Infrastructure Committee's primary role is to monitor and advise Senate on issues relating to the financial performance and sustainability of the University of Sydney.
1.2
It performs this role by reviewing and evaluating information provided by management on the financial impact of strategic proposals, on budget and planning priorities, and on resource and capital allocation. The Committee has particular responsibility for reviewing the capital works program, major projects, systems and general administration.
1.3
The Committee is responsible for providing assurance to Senate on the professionalism and achievement of best practice standards in financial management and management processes in the areas monitored.
1.4
The Committee will receive reports on and discuss with management, and will as it sees fit report to Senate on matters such as:
1.4.3
the strategic fit of capital development (campus and ICT) plan with University goals and ambition of 1:5:40;
1.4.4
the integration into budgeting and planning of critical success factors and key performance indicators;
Constitution
2.2
The Chair of the Finance and Infrastructure Committee is elected by Fellows of Senate (and should not be a member of the University of Sydney staff or student) for two years. It is recommended that nominators consult with the Chancellor and Vice-Chancellor before submitting a nomination.
2.3
Two Fellows of Senate appointed by Senate after consultation by the Chair of the Finance and Infrastructure Committee with the Vice-Chancellor and the Chancellor for two years (or for so long as in office if shorter).
2.4
Four external members, two with appropriate professional expertise and experience in finance and two with appropriate professional expertise and experience in infrastructure, appointed by Senate on the nomination of the Chair of the Finance and Infrastructure Committee with appropriate consultation for up to two years.
Terms of Reference
1.1
The primary role of the Investment and Commercialisation Committee is to monitor and report to the Senate the appropriateness of policies, performance of management and achievement against plans in the investment and commercialisation activities of the University.
1.2.1.1
Advise Senate on asset weighted target investment returns, monitor appropriateness of established policies and asset allocation strategies, and recommend changes as required to achieve the target returns.
1.2.1.2
Monitor asset class actual investment against target allocations and recommend changes to parameters as required.
1.2.1.3
Monitor reporting of individual manager mandates and performance, and internal management action in cases of under performance in implementation of external and internal mandates, including the Treasury function.
1.2.1.4
Receive recommendations as to the appointment and retirement, as appropriate, of consultants and external managers, and make such decisions subject to reporting to Senate.
1.2.1.5
Regularly review the efficiency and effectiveness of risk management strategies used to manage the portfolio.
1.2.1.6
Review key investment related aspects of major Infrastructure projects as requested by the Finance and Infrastructure Committee and advise and recommend as appropriate.
1.2.1.7
Receive recommendations relating to bequest property investment matters (particularly those dealing with any proposed sale/purchase of land) and make such decisions as appropriate.
1.2.1.8
Receive recommendations for the acquisition, development and sale of portfolio properties, bequest properties, farms and student accommodation.
1.2.1.9
Monitor the efficient operation of the University’s student accommodation and commercially operated farms.
1.2.2.1
Monitor adequacy and appropriateness of policies governing commercialisation of intellectual property owned by the University, participation in 'for profit' joint ventures and 'spin off' strategies, and consultancy engagements by the University and its staff, and recommend to Senate changes as needed.
1.2.2.2
Monitor reporting by management of the performance of commercialisation activities and corrective actions taken in cases of underperformance, both in internally managed commercial ventures and external commercialisations.
Constitution
2.2
The Chair of the Investment and Commercialisation Committee is elected by Fellows of Senate (and should not be a member of the University of Sydney staff or student) for two years. It is recommended that nominators consult with the Chancellor and Vice-Chancellor before submitting a nomination.
Terms of Reference
1.1
is required to make a nomination in the category of “6 external persons appointed by the Minister, one of whom is nominated by the Senate” (under s9(1)(b) of the Act), or intends to make a nomination in the category of up to 2 members of the Parliament of New South Wales nominated by Senate (under s9(2) of the Act) as part of the 6 external persons appointed by the Minister, the Senate is to request the Nominations Committee to identify persons who may be suitable for nomination, noting that external persons are persons who are not members of the academic or non-academic staff of the University or undergraduate or postgraduate students of the University. (s9(9), Act)
1.2
is required to appoint one external person (under s9(1)(c) of the Act), the Senate is to request the Nominations Committee to identify persons who may be suitable for appointment, noting that external persons are persons who are not members of the academic or non-academic staff of the University or undergraduate or postgraduate students of the University. (s9(9), Act)
2.1
to determine which of the persons identified are to be recommended to the Senate for nomination for consideration for appointment by the Minister, or for appointment by the Senate, as the case may be, and
2.2.1
a person must not be appointed or elected to serve more than 12 consecutive years of office (unless the Senate otherwise resolves in relation to the person). (s1(3), Schedule 1, Act)
2.2.2
consecutive years of office served by a Fellow immediately before the relevant day are to be taken into account in applying clause 1(3) of Schedule 1 in respect of the Fellow. (s14(12), Schedule 3, Act)
3.2.1
Of the members of the Senate: (a) at least 2 must have financial expertise (as demonstrated by relevant qualifications and by experience in financial management at a senior level in the public or private sector), and (b) at least one must have commercial expertise (as demonstrated by relevant experience at a senior level in the public or private sector). (9(3), Act)
3.2.2
All appointed members of the Senate must have expertise and experience relevant to the functions exercisable by the Senate and an appreciation of the object, values, functions and activities of the University. (9(4), Act)
4.1
In respect of a nomination in the category of 6 external persons appointed by the Minister, one of whom is nominated by the Senate, Senate is to consider the recommendations forwarded by the Nominations Committee and determine who is to be recommended for appointment by the Minister on the nomination of Senate.
4.2
In respect of a nomination in the category of up to 2 members of the Parliament of New South Wales nominated by Senate as part of the 6 external persons appointed by the Minister, Senate is to consider the recommendations forwarded by the Nominations Committee and determine who is to be recommended for appointment by the Minister on the nomination of Senate.
Constitution
Terms of Reference
1.1.1
To overview the University’s strategies and policies in the following areas to ensure they attract, motivate and retain employees of sufficient quality as to enable it to achieve if not surpass its aspiration of 1:5:40:
1.1.2
Reward (fixed and variable remuneration including incentives superannuation and other benefits)
1.2.2
To recommend to Senate the overall terms of employment (including termination) of the Vice Chancellor
Terms of Reference
1.1
to be a forum for Sydney University Sports representatives to liaise with Senate and the University administration to discuss issues relating to the objectives and strategies listed in the University of Sydney Mission Statement for Sport, or matters which SU Sport feels it is important for Senate to be made aware, and to report regularly to Senate.
Constitution
2.1.6
The Presidents of the Students’ Representative Council (SRC), the Sydney University Postgraduate Representative Association (SUPRA) and the University of Sydney Union (USU)
Election of Principal Officers of the Senate and of Committees of the Senate and of the Fellow referred to in Section 9(1)(c) of the Act[\dc]
1.1.2
any of the standing committees of the Senate or any ad hoc committee established by the Senate for any purpose; and
1.2
The voting papers at an election at which one candidate is to be elected shall be counted in accordance with section 10 of these resolutions and, at an election at which more than one candidate is to be elected, shall be counted in accordance with section 11 of these resolutions.
1.3
The Secretary to Senate shall be responsible for the conduct of elections held under these resolutions.
2.
Nominations for election as Chancellor, Deputy Chancellor, Chair of the Finance Committee or the Fellow referred to in Section 9(1)(c) of the Act
2.1
Nominations for election to the office of Chancellor, Deputy Chancellor, Chair of the Finance Committee or the Fellow referred to in Section 9(1)(c) of the Act shall be received by the Secretary to Senate not later than 5pm on the thirteenth normal working day prior to the day upon which the meeting of the Senate is to be held at which the ballot for the election is to be conducted.
2.2
Each nomination shall be signed by at least two Fellows and shall be accompanied by a written statement signed by the person nominated signifying consent to the nomination.
2.3
There shall be a separate nomination paper for each candidate and no Fellow shall sign more than one nomination paper.
2.4
If a Fellow signs more than one nomination paper, the signature shall be counted upon the first nomination paper received by the Secretary to Senate and not on any other nomination paper.
3.1
should there be no valid nominations, the Secretary to Senate shall report to the next regular meeting of the Senate that there have been no valid nominations, and shall give notice that the election shall be held at the next following regular meeting of the Senate;
3.2
should there be only one valid nomination for any of the offices, the Secretary to Senate shall declare elected the person nominated, and shall report that person's election to the next regular meeting of the Senate;
3.3.1
the Secretary to Senate shall show the name of each person so nominated on the agenda paper for the meeting of the Senate at which the ballot for the election is to be conducted; and
4.1
Nominations for election to committees shall be received by the Secretary to Senate not later than 5pm on the fifth normal working day prior to the day upon which the meeting of the Senate is to be held at which the ballot for the election is to be conducted.
4.2
Each nomination shall be signed by one Fellow and shall be accompanied by a written statement signed by the person nominated signifying consent to the nomination. Alternatively, a Fellow may self-nominate, provided he/she is eligible to do so.
4.3
There shall be a separate nomination paper for each candidate. Where there is one position to be filled on a Senate committee, no Fellow shall sign more than one nomination paper. Where there is more than one position to be filled on a Senate committee, the maximum number of nomination forms a Fellow may sign equals the number of positions to be filled.
4.4
Where there is one position to be filled on a Senate committee, if a Fellow signs more than one nomination paper, the signature shall be counted upon the first nomination paper received by the Secretary to Senate and not on any other nomination paper.
5.1
should the number of nominations equal the number of vacancies, the Secretary to Senate shall declare elected the person or persons nominated;
5.2
should the number of nominations be less than the number of vacancies, the Secretary to Senate shall declare elected the person or persons nominated with the remaining vacancies filled by existing members on the basis of seniority on the committee, subject to the member's agreement, and, if there is equal seniority, on the basis of a name drawn by lot;
5.3
should the number of nominations exceed the number of vacancies, a ballot shall be conducted as provided in these resolutions.
6.1
In the case of an election for the offices of Chancellor, Deputy Chancellor, Chair of the Finance Committee or the Fellow referred to in Section 9(6) of the Act:
6.1.1
the Secretary to Senate shall prepare separate voting papers for the election for each office, and shall give a voting paper for each election to each Fellow at the meeting at which the election is to be held;
6.1.2.2
the names of all duly nominated candidates arranged in an order to be determined by lot; and
6.2.1
The Secretary to Senate shall give to each Fellow for each election a separate and similar slip of paper headed 'Voting Paper' and containing instructions as to the manner in which the voting paper is to be completed and a column of rectangles down the left hand edge of the paper;
6.2.2
each Fellow shall write on the voting paper opposite the rectangles printed on it the names of the candidates in the order in which they were nominated.
7.1.2
the voter shall vote by placing the figure '1' in the rectangle opposite and to the left of the name of the candidate for whom the voter votes as first preference and by placing the figures '2' and '3' in the rectangles opposite and to the left of the names of the candidates for whom the voter votes as second and third preference, and so on, until the voter has voted for all candidates; and
7.2.1
the voter shall mark the voting paper by making a cross in the rectangle opposite the name of each candidate voted for; and
8.
The Secretary to Senate shall reject any voting paper that is not completed in accordance with the instructions contained in it, or upon which the numbers indicating the order of preference are not consecutive, or upon which the voter has voted for more candidates than the number of vacancies to be filled or for fewer candidates than the number of vacancies to be filled, or that is otherwise invalid, and in any case of doubt as to the validity of a voting paper the Secretary to Senate's decision shall be final.
9.1
After any invalid votes have been rejected, the Secretary to Senate shall count the total number of first preference votes given for each candidate.
9.2
The candidate who has received the largest number of first preference votes shall, if that number constitutes an absolute majority of votes, be declared elected.
9.3
If no candidate has received an absolute majority of first preference votes on the first count, the candidate who has received the fewest first preference votes shall be excluded and each voting paper counted to the excluded candidate shall be counted to the continuing candidate next in the order of the voter's preference.
9.4
If a candidate then has an absolute majority of votes, that candidate shall be declared elected, but if no candidate then has an absolute majority of votes, the process of excluding the candidate with the fewest votes and counting each of the candidate's voting papers to the continuing candidates next in the order of the voter's preference shall be repeated by the Secretary to Senate until one candidate has received an absolute majority of votes, and the Secretary to Senate shall declare that candidate elected.
9.5
Where in the process of counting there is more than one candidate with the fewest votes the candidate to be excluded shall be determined by the Secretary to Senate by lot.
0.
The procedure for the counting of votes in a ballot to fill more than one vacancy shall be as follows:
10.1
The Secretary to Senate shall reject any voting paper in which a voter has voted for more candidates than the number of vacancies to be filled or for fewer candidates than the number of vacancies to be filled or which is otherwise invalid, and in any case of doubt as to the validity of a voting paper the Secretary to Senate's decision shall be final.
10.2
The Secretary to Senate shall rank the candidates in descending order of the number of votes received by each candidate.
10.3
Where two or more candidates have received an equal number of votes, the Secretary to Senate shall:
10.3.3
mix the slips and draw the slips at random, and for the purposes only of ranking among those candidates, a candidate whose name is drawn before the name of another candidate shall be deemed to have received one less vote than the candidate whose name is drawn next.
10.3.4
The Secretary to Senate shall declare elected the candidate who has received the highest number of votes and such further candidates in descending order of the rank as may be required to fill the remaining vacancies, if any.
0.0
absolute majority of votes means a greater number than one half of the whole number of voting papers other than invalid voting papers;
0.0
ad hoc committee includes circumstances in which the Senate is to select one or more persons to be nominees of the Senate for a specified purpose;
0.0
determine by lot means determine in accordance with the following directions: The names of the candidates concerned having been written on separate and similar slips of paper and the slips having been folded so as to prevent identification and mixed, the candidate whose name is drawn first shall:
0.0.0
in the context of an equality of votes, be excluded; in the context of an equality of surpluses, be first dealt with; or in the context of listing names on a ballot paper, be placed first on the list, and the candidate drawn next be placed second on the list, and so on;
Faculties, Colleges, College Boards, Boards of Studies, Departments, Schools and Committees[\dc]
Faculties and college boards
1.
A faculty or college board shall consist of the full-time permanent and fractional permanent members of the academic staff of departments and schools in the faculty or college and such other persons or classes of persons as are prescribed in the by-laws and by resolution of the Senate.
2.
Notwithstanding any other provision of these resolutions a faculty or college board shall exercise its powers and functions subject to the authority of the Senate and the Academic Board and to any determination of, appointment by or reference made by, the Senate or the Board.
3.1
Subject to sections 2 and 3, a faculty or college board shall determine all matters concerning the degrees and diplomas in that faculty or college.
3.2.2
appoint supervisors and examiners of candidates for higher degrees in that faculty or college;
3.2.3
subject to section 3.3, on the recommendation of a professor in respect of a course of study in the field of his or her chair or of the head of the department or school concerned, approve courses of study for the degrees and diplomas in the faculty or college and arrangements for teaching such courses;
3.2.4
determine the nature and extent of examining in the courses of study in the subjects for the degrees and diplomas in the faculty or college;
3.2.5
determine the grades of pass to be awarded, and the conditions for granting deferred or supplementary examinations in respect of the courses of study in the subjects for the degrees and diplomas in the faculty or college; and
3.2.6
supervise the work of departments and schools and members of the faculty or college under paragraphs 3.2.2, 3.2.3, 3.2.4 and 3.2.5.
3.3
Where a proposal for a new or revised course of study will affect a student enrolled in another faculty or college or in a board of studies, the person or body authorised to approve that proposal shall ensure that the dean of that other faculty or the chairperson of that board of studies or college board has been consulted before a decision is taken on the proposal.
0.0
Each unit of study is the responsibility of an academic unit. It is often a department but may be a centre, faculty or interdisciplinary committee. In this section 'department' and 'head' refer to that academic unit and its head.
4.1
The head of the relevant department shall be responsible for all academic aspects of the conduct of examinations in the undergraduate and postgraduate units of study taught by that department and shall ensure that they are conducted in accordance with the policies and directions of the Academic Board and the relevant faculty. The head shall determine the unit of study results of each of the candidates concerned after considering the recommendations of the Principal Examiner(s) appointed for the unit of study by the head. The head may formally appoint a departmental examination board to facilitate this function.
4.2
In cases where the teaching of a unit of study is shared by more than one department, the relevant Dean(s) will appoint a head to undertake the responsibilities of a head as set out in section 4.1 above, following consultation between the departments concerned.
4.3
The relevant faculty shall determine the award of honours degrees and the levels at which they are awarded.
4.4
The relevant faculty shall establish mechanisms for review of results, including those for students affected by illness or misadventure, in accordance with any policies of the Academic Board.
5.1
Except as provided in section 5.2 or where the Senate otherwise determines, each faculty or college board shall appoint from its members a board of postgraduate studies which shall exercise in respect of each candidate for a postgraduate degree or diploma the powers and functions of the faculty or college board and shall exercise such other powers and functions in respect of postgraduate degrees and diplomas as the faculty or college board may determine.
5.2.1
a joint board of postgraduate studies in Dentistry, Medicine and Pharmacy shall be appointed which shall exercise in respect of each candidate in the Faculties of Dentistry and Medicine with respect to a postgraduate degree, diploma or certificate, and in the Faculty of Pharmacy with respect to a postgraduate research degree, the powers and functions of each faculty and shall exercise such other powers and functions in respect of postgraduate degrees, diplomas and certificates as each faculty may determine
5.2.2
the membership of this committee shall consist of nominees of the Faculties of Dentistry, Medicine and Pharmacy as determined by resolution of the relevant faculty in consultation with the Provost;
5.2.3
the Chair of the Joint Board of Postgraduate Studies in Dentistry, Medicine and Pharmacy shall be appointed by the Provost in consultation with the Deans concerned;
5.2.4
postgraduate course advisory committees may be appointed for any or all of the postgraduate courses in each faculty, as the faculty concerned sees fit; and
5.2.5
the Joint Board of Postgraduate Studies in Dentistry, Medicine and Pharmacy shall seek the advice of relevant postgraduate course advisory committees before making recommendations to the faculty concerned regarding curriculum matters.
5.3
A person (other than a member of the teaching staff or the research staff) who is a candidate for a degree or diploma of the University shall not:
5.4.3
except to the extent, if any, to which provision is made otherwise by or under any Act, have the right of access to any material, including material produced for the purpose of an examination or assessment within the faculty or college concerned,
0.0
being a discussion, decision or material, as the case may be, relating to any matter in respect of any candidature for a degree or diploma.
5.4
A member of a board of postgraduate studies who is a member of the teaching staff or the research staff and who is a candidate for a degree or diploma of the University shall not:
5.4.3
except to the extent, if any, to which provision is made otherwise by or under any Act, have the right of access to any material, including material produced for the purpose of an examination or assessment within the faculty or college concerned,
0.0
being a discussion, decision or material, as the case may be, relating to any matter in respect of the member's own candidature for a degree or diploma.
6.1
A member of a faculty or college board who is a member of the teaching staff or the research staff and who is a candidate for a degree or diploma of the University shall not:
6.1.3
except to the extent, if any, to which provision is made otherwise by or under any Act, have the right of access to any material, including material produced for the purpose of an examination or assessment within the faculty or college concerned,
0.0
being a discussion, decision or material, as the case may be, relating to any matter in respect of the member's own candidature for a degree or diploma.
6.2
A person (other than a member of the teaching staff or the research staff) who is a candidate for a degree or diploma of the University shall not:
6.2.3
except to the extent, if any, to which provision is made otherwise by or under any Act, have the right of access to any material, including material produced for the purpose of an examination or assessment within the faculty or college concerned,
0.0
being a discussion, decision or material, as the case may be, relating to any matter in respect of any candidature for a degree or diploma.
7.1
A faculty or college board with more than one hundred members as at 1 January in each year shall, and other faculties and college boards may, appoint annually a standing committee on courses of study.
7.2
A standing committee referred to in section 7.1 shall be appointed in the manner and for the period prescribed by Senate resolution.
7.3
A standing committee referred to in section 7.1 shall consist of the dean of the faculty or chairperson of the college board and the heads of the departments or schools of the faculty or college or their nominees and such other members of the faculty or college as the faculty or college board may appoint.
7.4
A standing committee referred to in section 7.1 shall consider and make recommendations to the faculty or college board or, if so empowered by the faculty or college board, make decisions on proposals for new courses of study and on such proposals for revised courses of study as the dean after consultation with the Registrar may determine.
8.
A faculty or college board may appoint, in addition to any standing committee appointed under section 7.1, other standing committees with such powers and functions, not being those referred to in section 7.4, as the faculty or college board may determine and any such committee may exercise such of the powers and functions of the faculty or college board as are specified in the resolution constituting the committee or in any subsequent resolution of the faculty or college board.
9.1
Where a faculty or college board approves an inter-departmental or inter-school course of study or research, the faculty or college board shall appoint from the persons nominated in accordance with section 9.2 an inter-departmental or inter-school committee to be responsible for that course of study or research.
9.2
The head of each department or school from which the staff teaching a course, or supervising research, referred to in section 9.1 is to be drawn shall nominate one or more persons for membership of any committee referred to in that subsection.
10.
A faculty or college board shall consider and report on all matters referred to it by the Senate, the Vice-Chancellor or the Academic Board, and may of its own motion report to the Academic Board on all matters relating to research, studies, lectures, examinations, degrees and diplomas in the faculty or college.
Boards of studies
12.
A board of studies shall consist of such persons or classes of persons as are prescribed in the by-laws and by resolution of the Senate.
13.1
A board of studies shall have such powers and functions as may be determined by resolution of the Senate.
13.2
Without limiting the generality of section 13.1, the Board of Studies in Music shall have the same powers and functions as a faculty in relation to courses provided for the curriculum leading to any degree or diploma under its control.
14.1
A member of a board of studies who is a member of the teaching staff or the research staff and who is a candidate for a degree or diploma of the University shall not:
14.1.3
except to the extent, if any, to which provision is made otherwise by or under any Act, have the right of access to any material, including material produced for the purpose of an examination or assessment within the board of studies concerned,
0.0
being a discussion, decision or material, as the case may be, relating to any matter in respect of the member's own candidature for a degree or diploma.
14.2
A person (other than a member of the teaching staff or the research staff) who is a candidate for a degree or diploma of the University shall not:
14.2.3
except to the extent, if any, to which provision is made otherwise by or under any Act, have the right of access to any material produced for the purpose of an examination or assessment within the board of studies concerned, being a discussion, decision or material, as the case may be, relating to any matter in respect of any candidature for a degree or diploma.
Departments and schools
16.1
A department or school shall consist of such of the members of the teaching staff and the research staff of the University and such other persons or classes of persons as are appointed to it or assigned to it by the Senate or the Vice-Chancellor on the recommendation of the faculty or college board concerned.
16.2
A department or school shall be placed by the Senate or the Vice-Chancellor under the supervision, referred to in section 3.2.6, of a faculty, college or board of studies.
17.
Subject to the authority of the Senate, the Academic Board and the faculties and boards of studies, a department or school shall encourage and facilitate teaching, scholarship and research and coordinate the teaching and examining duties of members of staff in the subjects or courses of study with which it is concerned.
18.1
Where there is not already a head of department or school by terms of appointment, the relevant pro-vice-chancellor (college) shall, after consultation with the dean of the faculty or chair of the college board, the professors and the associate professors of the department or school, appoint or reappoint a head of the department or school for a period not exceeding four years and, except where in the opinion of the pro-vice-chancellor or the deputy vice-chancellor nominated by the Vice-Chancellor, there are special circumstances, from among the professors and associate professors.
18.2
The head of a department or school shall be responsible to the Senate and the Vice-Chancellor through the dean of the faculty or chairperson of the board of studies or college board by which the department or school is supervised for administering the department or school according to the policies and decisions of the Senate, the Academic Board and the faculty, college board or board of studies concerned.
18.3.1
arrange to consult from time to time with students on courses of study, teaching and examining within the department or school and report annually to the faculty or college board concerning these arrangements;
18.3.2
arrange to consult and inform members of the departmental or school board on matters of policy and administration at least once each semester; and
18.3.3
undertake such other responsibilities and carry out such other duties relating to the work of the department or school as may be required from time to time by the dean of the faculty or chairperson of the board of studies or college board by which the department or school is supervised, by the Vice-Chancellor, or by the faculty, college board or board of studies concerned.
19.1
A professor, in respect of the field of his or her chair, shall be responsible for initiating proposals for courses of study, for supervising and participating in teaching and examining and for promoting advanced study and research.
19.2.1
submit to the faculty, college board or board of studies concerned proposals relating to courses of study and examinations in the department or school;
Departmental and school boards
20.2.1
the full-time and fractional members of the teaching staff and the research staff assigned to a particular department or school;
20.2.2
at least one student, not being a member of the full-time teaching staff, enrolled for a degree or diploma either supervised by a member of, or taking courses in, that department or school, to be selected in a manner to be determined by the full-time members of the teaching staff of the department or school concerned; and
20.3
A departmental or school board shall consider and make representations on any matters pertaining to the department or school referred to it by the head of the department or school and may in addition make representations on any matter pertaining to the department or school:
20.3.2
through the head of the department or school, to the faculty, college board or board of studies concerned, the Vice-Chancellor or other appropriate officers of the University.
22.4.3
except to the extent, if any, to which provision is made otherwise by or under any Act, have the right of access to any material, including material produced for the purpose of an examination or assessment within the faculty, college or board of studies concerned,
0.0
being a discussion, decision or material, as the case may be, relating to any matter concerning the person's own candidature for a degree or diploma.
20.5
A person (other than a member of the teaching staff or the research staff) who is a candidate for a degree or diploma of the University shall not:
20.5.3
except to the extent, if any, to which provision is made otherwise by or under any Act, have the right of access to any material, including material produced for the purpose of an examination or assessment within the faculty, college or board of studies concerned,
0.0
being a discussion, decision or material, as the case may be, relating to any matter in respect of any other person's candidature for a degree or diploma which is either the same as, or deemed by the faculty, college board or board of studies concerned to be of a standing equivalent to or higher than, the degree or diploma for which the first-mentioned person is a candidate.
Meetings of boards, faculties, college boards, committees and departmental and school boards
21.1
A meeting of a faculty, college board or board of studies or a committee shall be convened at the direction of the Vice-Chancellor, the dean or the chairperson, as the case may be, or on the written requisition of any five members addressed to the Registrar.
21.2.1.2
where that person is not the head of the department or school concerned, at the direction of that head given to the person; and
21.2.2
by the head of the department or school concerned, on the written requisition of at least three or one-quarter, whichever is the greater, of the total of the members of the teaching staff and the research staff assigned to that department or school addressed to that head.
21.3
A person shall convene a meeting of a departmental or school board pursuant to section 20.3 (whether or not at the direction of the Vice-Chancellor or of the head of the department or school concerned), by arranging for written notice to be given to the members of the board of the time and place fixed for the meeting, but no such meeting shall be convened for such time or place that a Fellow, by attending the meeting, would be prevented from attending any regular meeting of the Senate.
21.4
The Registrar shall give written notice of the time and place fixed for any meeting of the Academic Board, a faculty, college board, board of studies or a committee but no such meeting shall be convened for such time or place that a Fellow, by attending such meeting, would be prevented from attending any regular meeting of the Senate.
Departmental and School Boards
0.0
The following additional resolutions concerning departmental and school boards have been prescribed by the Senate:
1.
The full-time and fractional teaching staff and research staff of a department or school, acting through the head of the department or school shall report biennially to the faculty, college board or board of studies concerned the procedures the department or school has adopted for the selection of at least one student to be a member of the departmental or school board.
2.
The full-time and fractional teaching staff and research staff of a department or school, acting through the head of the department or school may recommend to the faculty, college board or board of studies concerned for its approval the provision for additional members of a departmental or school board from the following categories of staff of, and students taking courses within or supervised by, the department or school, to hold office for a specified period of time not exceeding two years:
3.1
Subject to 3.2 and 3.3 below the total number of additional members recommended under section 2shall not exceed one quarter of the total number of full-time and fractional members of the teaching staff of the department or school at the time the recommendation is made.
3.2
A department or school with between one and five members inclusive, comprising the full-time and fractional members of the teaching staff may provide for one additional member of the departmental or school board.
3.3
A department with between six and nine members inclusive, comprising the full-time and fractional members of the teaching staff may provide for up to two additional members of the departmental or school board.
4.
If the faculty, college board or board of studies concerned does not approve any recommendations for the provision of additional members of a departmental or school board, the faculty, college board or board of studies shall forward the recommendation to the Academic Board for its determination.
5.2
If the head of a department or school does not wish to preside at meetings of the departmental or school board the members of the board may elect one of their number to preside at meetings, such election to be for a specified period within the term of office of the appointed head of the department or school at the time of the election.
5.3
For purposes of this section, the term of office of an appointed head of a department or school shall be deemed to be the period ending at:
5.3.1
the date up to which the head at the time of the election has, in writing from the Registrar, been appointed; or
5.3.2
any earlier date at which the head at the time of the election ceases, by death, disqualification or resignation, to be the appointed head of the department or school concerned.
6.
All questions which come before a departmental or school board shall be decided at any meeting duly convened, at which a quorum is present, by a majority of the votes of the members of the board present and voting.
7.
Subject to section 22.5 of the resolutions of Senate concerning the faculties, colleges, college boards, boards of studies, departments, schools and committees, a departmental or school board may determine the number of members of the board who shall form a quorum, provided that the number shall not exceed one half of the total number of members of the board.
Student membership of each faculty, college board and board of studies
1.1
There shall be four student members of the Faculty of Agriculture, Food and Natural Resources, namely:
1.1.1
two undergraduate students enrolled as candidates for the degree of Bachelor of Science in Agriculture or the degree of Bachelor of Agricultural Economics or the degree of Bachelor of Horticultural Science or the degree of Bachelor of Land and Water Science or the degree of Bachelor of Resource Economics ; and
1.1.2
two postgraduate students enrolled as full-time candidates for a postgraduate degree or diploma in the Faculty of Agriculture, Food and Natural Resources, not otherwise eligible for membership of the Faculty.
1.2
There shall be five student members of the Faculty of Architecture, Design and Planning, namely:
1.2.1
the President of the Sydney University Architecture Society, provided the President is enrolled as a candidate for a degree in the Faculty;
1.2.2
two candidates enrolled as candidates for the degrees of Bachelor of Design or Bachelor of Design Computing;
1.2.3
one candidate enrolled for a postgraduate degree undertaken by coursework, or graduate diploma or graduate certificate in the Faculty; and
1.3.1
six undergraduate students, provided they are enrolled as candidates for a degree in the Faculty of Arts; and
1.3.2
one postgraduate coursework student, provided they are enrolled for a postgraduate coursework award course in the Faculty of Arts; and
1.3.3
one postgraduate student, provided they are enrolled for a postgraduate research degree in the Faculty of Arts.
1.4.1
the President of the Sydney University Dental Undergraduates' Association, provided the President is enrolled as a candidate for a degree or diploma in the Faculty of Dentistry;
1.4.2.1
three undergraduate students enrolled as candidates for a degree in the Faculty of Dentistry; and
1.4.2.2
one postgraduate student enrolled as a candidate for a postgraduate degree or for a diploma in the Faculty of Dentistry.
1.5.1
three undergraduate students enrolled as candidates for an undergraduate degree in the Faculty; and