8. Postgraduate coursework rules and regulations
Enrolment information for new and continuing domestic students
New students
Once you have been given an offer of admission, you will be required to enrol in your course prior to commencement. In most cases, this means that you must attend the University in person on a specific enrolment day. If you are unable to attend on that day you should arrange for someone else to attend on your behalf. Proxy enrolment guidelines and authorisation forms are available from the Student Centre website at:
www.usyd.edu.au/studentcentre/.
On enrolment day, you will be asked to complete and check your enrolment forms and pay your fees; you will then be given your student card. If you are a coursework student you will need to confirm the units of study that you will be undertaking during the year. Detailed enrolment instructions will be sent to you by the Postgraduate Student Administration Unit in advance of enrolment day.
Enrolment by fax or email is available to distance learning students living outside the Sydney metropolitan area. In order to enrol in this way, you should provide the Postgraduate Student Administration Unit with a reliable fax number or current email address prior to the enrolment period. If you are eligible to enrol in this way but fail to provide a fax number or email address expressly for this purpose, the Postgraduate Student Administration Unit will assume that you are able to enrol in person and will expect you to attend the university on enrolment day.
Continuing students
You must re-enrol every year that you remain a candidate for a degree. In October you will receive advice about re-enrolment for the following academic year. In most cases, re-enrolment is accomplished by pre-enrolling, and you will receive your pre-enrolment form with the re-enrolment advice. Pre-enrolment is compulsory for continuing students.
You may choose to pre-enrol online at MyUni or to submit your pre-enrolment form in person, by mail or by fax to the Postgraduate Student Administration Unit. In 2002, pre-enrolment via the web was open until 15 November and pre-enrolment through the Postgraduate Student Administration Unit was open until 1 November.
NB: No responsibility can be taken for forms faxed or mailed to the wrong address. It is in your interests to ensure that your form is lodged correctly and on time. It is also your responsibility to make sure the university has your correct postal address. If the University does not have your correct postal address you will not receive any of the documentation regarding pre-enrolment.
Once you have successfully pre-enrolled, Student Centre will send you confirmation of enrolment and an invoice for your compulsory subscriptions and course fees by late January or early February. This means that you will not be required to attend the university to enrol in-person. Eligible students wishing to participate in the PELS scheme will be required to attend the Student Centre with their tax file number after receiving their invoice (more information on this process will accompany the invoice).
You will be required to pay the amount shown on the invoice at any branch of the National Australia Bank within approximately 7 days of receiving the invoice. The bank teller’s stamped, receipt portion of the invoice which confirms payment of fees will then function as your interim student ID card for a period of 14 days. Your official student card will be mailed to you when your payment is transferred from the bank to the University with information regarding card lamination and transport concessions.
Circumstances in which pre-enrolment is not permitted
You are not permitted to pre-enrol if:
- You are commencing a new degree.
You are returning to study after a period of suspension. - You have gone beyond the latest date for submitting your thesis.
In all these cases you will be required to enrol in person at the university on enrolment day.
Pre-enrolment and candidature variation
Please note that pre-enrolment only allows you to maintain your current enrolment – it does not allow you to make changes to your enrolment. If, once you have pre-enrolled, you wish to change your candidature (i.e transfer to another degree, suspend or extend your candidature, change from FT to PT or PT to FT or spend time away from the university) you must complete a candidature variation form, obtain the necessary approvals and submit it to the Postgraduate Student Administration Unit.
Do not delay in pre-enrolling simply because you are awaiting approval for a change to your candidature. The Postgraduate Student Administration Unit can make changes to your candidature up until 31 March (for changes to Semester 1) and 31 August (for changes to Semester 2).
You should pre-enrol in the units of study that you think you will undertake in the following year. If you change your mind, you may vary your enrolment on-line or in person at the Postgraduate Student Administration Unit, up until the applicable HECS census date (i.e 31 March for changes to Semester 1 and 31 August for changes to Semester 2). Please note that it is your responsibility to ensure that your enrolment is correct. After the HECS census date you will not be able to change your enrolment and will be financially liable for all the units of study in which you are enrolled.
Failure to pre-enrol
If in any year you fail to pre-enrol, your candidature will be regarded as having lapsed, and you will be required to re-apply for admission to candidature if you wish to continue your studies. If you pre-enrol but fail to pay your compulsory subscriptions and/or course fees as shown on your invoice by the due date, your enrolment will be cancelled. Cancellation is not the same as formal withdrawal, suspension or deferral. Cancellation means that you are still regarded as liable for all financial charges should you be reinstated although there is no automatic right of reinstatement to your course. You are also denied access to your past academic record and all university facilities. If you are permitted to return as a student, a charge of $100, plus all other outstanding charges will have to be paid.
What if I want to withdraw my candidature?
All students wishing to withdraw should advise the Postgraduate Student Administration Unit in writing or complete the candidature variation form (Click here for form) and submit it to the Unit before 31 March (for withdrawal in Semester 1) or 31 August (for withdrawal in Semester 2). If the form is received after these deadlines, your candidature will be withdrawn in the following semester and you will be liable to pay all fees due for the current semester.
Enrolment information for new and continuing international students
International students are to adhere to the enrolment procedures stipulated by the International Office. Refer to
www.usyd.edu.au/io/admission/ for details.
Vaccination against infectious diseases
Prior to the commencement of your clinical placement (if applicable), you are required to comply with the NSW Health Circular: Occupational Screening and Vaccination Against Infectious Diseases. Participation in screening and vaccination according to the Circular is a prerequisite for students for clinical placement in the facilities of NSW Health. Failure to comply with the requirements of the Circular may jeopardise completion of your studies.
The Circular requires that you consult your local doctor to obtain proof of your immunity status and/or be vaccinated against diphtheria, tetanus, pertussis, measles, mumps, rubella, chicken pox, hepatitis B, influenza and tuberculosis. Tuberculosis screening must be conducted by your local Chest Clinic.
Once established, proof of immunity or vaccination must be carried with you at all times when on placement in the facilities of NSW Health and will be required prior to this placement. A "Record Card" will be provided at enrolment for this purpose. The Circular can be accessed at www.health.nsw.gov.au/. For further information, contact your local Public Health Unit under "Health" in the White Pages.
Criminal record check
All health care workers, including students who undertake training or fieldwork in the NSW health care system, are required to be subject to a criminal record check as a condition of gaining access to NSW Health facilities. Depending on the nature of the offence for which a conviction has been recorded, the NSW Health has the right not to accept a health care student or worker for placement in the NSW health care system in certain circumstances.
All students affected by this policy will receive, as part of their enrolment package, a form from the NSW Health consenting to a criminal record check. NSW Health requires you to complete, sign and return the enclosed form directly to NSW Health as soon as possible after receipt. Failure to do so could mean a delay or non-acceptance by NSW Health of your application for a placement. Non-acceptance of a student under this policy could affect that student’s academic progress. Accordingly, you are urged to contact the Faculty if you have any concerns or if you wish to obtain a full copy of NSW Health’s policy. Enquiries concerning this policy can also be directed to the Sydney University Postgraduate Representative Association (SUPRA). The University is not involved in this checking process and it will not be given any information about students on whom an adverse criminal record report is made. This information will be retained by NSW Health, which is legally entitled to hold such records and NSW Health will correspond directly with adversely affected students.
The University, in consultation with SUPRA, has established protocols to enable students affected by the policy to receive appropriate advice and support and, if necessary, to enable them to transfer their enrolment to another course. These protocols were implemented in 1998.
Prohibited employment declaration
The NSW Child Protection (Prohibited Employment) Act 1998 regulates the employment of “prohibited persons” in “child-related employment”. Under the Act a “prohibited person” is a person who has committed a serious sex offence.
“Child related employment” means employment, paid or unpaid, which involves direct contact with children, where that contact is not directly supervised. The Act specifically includes persons undertaking practical training as part of an education or vocational course within its definition of employment. Under the Act, the University must, before referring a student to a child-related placement, require that student to disclose whether or not he or she is a “prohibited person”. Further, if the University becomes aware that a student is a “prohibited person” it must not refer that student to a child-related placement.
It follows from the above that if you are enrolling in, or are already enrolled in, a course which requires you to undertake a placement in a setting where you are in direct contact with children you are required to complete a Prohibited Employment Declaration form and return it to the University.
Domestic and international students are required to pay fees for the Faculty’s postgraduate coursework programs, as listed below. In addition, students have the option to pay the University’s Student Union fees.
Note: The fees listed, unless otherwise stated, are for a standard full-time year of the course – that is, where a course is three years full-time, then the amount should be multiplied by three to gain the total course fee. The Faculty and University reserve the right to increase fees from year to year, and that the fees below are not fixed for the durartion of a student's candidature in the program.
Some courses attract ancillary fees required to cover costs associated with equipment and/or other materails. Details on ancillary fees, if payable, are available for the Course Coordinators listed in the following chapter.
Master of Dental Science
(Oral Medicine & Oral Pathology, Orthodontics, Paediatric Dentistry, Periodontics, Prosthodontics)
$23,760 (Domestic)
$38,640 (International)
Graduate Diploma in Clinical Dentistry (Oral Implants)
$20,160 (total domestic course fee)
Not available to international students
Graduate Diploma in Clinical Dentistry (Conscious Sedation & Pain Control)
$16,320 (Domestic)
Not available to international students
Graduate Diploma in Clinical Dentistry (Restorative)
$23,760 (Domestic)
$38,640 (International)
Graduate Certificate in Clinical Dentistry (Restorative)
$11,880 (Domestic)
$19,320 (International)
Resolutions of the Senate for postgraduate coursework programs
The resolutions of the Senate relating to the Faculty's postgraduate coursework progams are available from the 2008 University of Sydney Calendar. See www.usyd.edu.au/calendar/