Online Incident and Injury Reporting Frequently Asked Questions

Q: How do we enter incident and injury details for students who don't have access to myHRonline?

A: It is the responsibility of the students’ supervisor to ensure that the incident is reported on the students’ behalf. This may be done by the supervisor or another staff member. The name of the supervisor should be selected in the "Reported to" field in Step 1.

Q: Can I see my incident records once submitted?

A: Yes. You will be able to see all of the incidents and injury reports that you have entered via myHRonline by choosing “Search Existing Incidents”. However, you will not be able to see the incident and injury records entered by other employees, even if you were involved in the incident. If you would like a copy of an incident or injury report that you or one of your staff members were involved with, OHSIM can provide this (on request.)

Q: Can you amend the incident details once submitted?

A: No. If any details need to be amended, email these to OHSIM. These changes need to be made from the back end of the system.

Q: In the event that an incident results in more than one person being injured, does a separate incident need to be entered for each injury?

A: No. Only one incident report should be created for each incident. Multiple injury records can be added to a single incident. However, only the person who created the incident report can add additional injury records to that incident via myHRonline.

Q: What happens after I submit the report?

A: The incident and injury details will be reviewed by OHSIM; the University’s Workers Compensation insurer will be notified of any injuries; the relevant supervisor will be notified of the incident and asked to confirm within 7 days what corrective action will be taken to prevent similar incidents from occurring in the future.