Reimbursement for Vehicle Related Running Costs of USYD Owned Motor Vehicles

In order to claim vehicle related costs for Cash, Personal Credit Card or Corporate Credit Card payments, please follow the steps below.

• Email / Fax a copy of the tax invoice to Financial Operations and Systems Travel & Corporate Card Helpdesk: (scan & email is preferred)

Tax Invoice must display the following information:

1. Transaction Date
2. Name of Service Provider
3. Registration Number
4. Total Cost
5. Current Odometer Reading

• Vehicle related expenses are acquitted through Spendvision, the University's expense management system. To be setup as a user on Spendvision, please complete the Spendvision Account (CASH CLAIM ONLY) Setup Form and email it to

Use the vehicle registration number and account cost code as shown below.

Vehicle Related Class Codes