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Finances

  • Advise and provide adequate details to dept/school finance/admin staff immediately after you are awarded a grant. This will enable them to assist you with the post award financial management of the grant.
  • Arrange for your finance/admin staff to assist you in invoicing your granting body/industry partner promptly to ensure funding is received in a timely manner.
  • Have an appropriate budget/forecast loaded into the finance system .
  • Expend funding in accordance with the conditions of the award.
  • Expend funding within the time frame allowed by the grant conditions. Try not to underspend unless you have a valid acceptable reason.
  • Expend funding from the correct project in the first place.This saves having to transfer expenditure to other accounts at a later time.
  • Do not use "old accounts" for other purposes after the original grant has expired. After all funding has been utilised (maybe returned surplus to granting body) in accordance with your grant conditions and or contract arrange for your Finance /Admin staff to "inactivate" the project promptly.
  • If you have any problems with the ongoing financial management of your grant please contact the relevant Research Office personnel.

Corporate Finance (Research) (CFR) webpage link with CFR staff list

New policy for opening research accounts

With effect from 1 January 2008 it is proposed that the activation of all research accounts for new projects initiated in the Research Office (large and small, external and internal schemes) and Sydnovate will not be tied to all necessary clearances being in place. If there are no other outstanding requirements, then all research accounts for new projects will be active from the commencement of the funding period (eg. 1 January for most ARC-NHMRC schemes). Chief investigators will be responsible to ensure that any research activity requiring clearances does not proceed until such clearances are obtained. This is essential to comply with University codes of conduct and sponsor requirements.

Research Account Commencement New Policy