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Chair Appointments Committee

FAQs

  1. What items go to CAC for approval?
  2. Who are the members of CAC?
  3. How does my report for CAC get included on the agenda?
  4. What if a selection or academic titles committee meets just before the CAC?
  5. When is my CAC report due?
  6. How do I draft a report for the CAC agenda?
  7. Who signs my report for CAC?
  8. Who speaks to my report at a CAC meeting?
  9. What if I have an urgent item which cannot wait until the next CAC meeting?
  10. What about items between the December and February meetings?
  11. What University policies relate to CAC?
  12. What information is there on the different kinds of items that go to CAC?

What items go to CAC for approval?

The Chair Appointments Committee is a Committee of Senate and has delegated authority to:

- approve appointment to the following positions:

  • a Pro Vice-Chancellor
  • a Dean
  • a University Chair
  • a Chair following advertisement
  • a Chair without advertisement
  • a Chair by invitation
  • a Chair on nomination
  • Challis Chair
  • McCaughey Chair

- approve variation of contract at Level E

- approve promotion of academic staff to Level E

- approve the award of the title of:

  • Professor for non-professorial staff who occupy the position of Deputy Vice-Chancellor; Pro Vice-Chancellor; Dean; and other senior executive positions as approved by Senate
  • Emeritus Professor
  • Conjoint Professor
  • Bosch/Challis/Kellion/McCaughey/Peter Nicol Russell Professor
  • Visiting Professor (12 months or more)
  • Adjunct Professor (12 months or more)
  • Clinical Professor (12 months or more)
  • Senior Principal Research Fellow - for non-staff members (12 months or more)

- approve proposals for the name of/change of name of lectureships, senior lectureships, associate professorships and chairs

Who are the members of CAC?

Ex-officio members:

  • The Chancellor (Her Excellency Professor Marie Bashir) (Chair)
  • The Deputy Chancellor (Emeritus Professor Ann Sefton)
  • The Vice-Chancellor and Principal (Professor Gavin Brown)
  • The Chair of the Academic Board (Professor Bruce Sutton)
  • A Deputy Vice-Chancellor on the nomination of the Vice-Chancellor: Provost and Deputy Vice-Chancellor (Professor Don Nutbeam)

Five other Fellows, elected by Senate for two years:

  • Mr Alan Cameron
  • Dr Robin Fitzsimons
  • Professor Margaret Harris
  • Professor Iqbal Ramzan
  • Dr Margaret Varady

How does my report for CAC get included on the agenda?

Step 1 - Email the the following information for each item for the next CAC meeting, by the deadline in the schedule:

  • the FULL TITLE of the Selection Committee report or the item.
  • the DATE of the Selection Committee meeting if appropriate.
  • the NAME of the Chair of the Selection Committee or senior officer who will attend the CAC meeting to present the report.

Step 2 - Arrange for John Dixon, Executive Director, Office of the Provost and Deputy Vice-Chancellor, to check your report.

Step 3 - Give Lis Bergmann or the Vice-Chancellor the signed off report by the deadline in the schedule

What if a selection or academic titles committee meets just before the CAC?

If a selection committee or academic titles committee meets before the agenda is distributed for the next CAC meeting (see schedule), then the report needs to go to that meeting. If it cannot meet this deadline, it can be considered by circulation, if the recommendation is unanimous and subject to the Vice-Chancellor's approval, or go to the following CAC meeting.

When is my CAC report due?

Check the deadlines for each meeting here.

How do I draft a report for the CAC agenda?

There are four main kinds of reports for CAC:

  1. Report of a Selection Committee - format (pdf)
  2. Report of the Academic Titles Committee - format (pdf)
  3. Report of the Promotions Committee - format (pdf)
  4. For other items, a memo plus attachments is appropriate - format (pdf).

Who signs my report for CAC?

Check this information here.

Who speaks to my report at a CAC meeting?

The Chair of the Selection Committee or relevant senior officer speaks to his/her report at the meeting:

  • Provost and Deputy Vice-Chancellor (Community) (a member)
  • Acting Deputy Vice-Chancellor (Research)
  • Deputy Vice-Chancellor (Community)
  • Deputy Vice-Chancellor (International)
  • Acting Deputy Provost (Learning and Teaching) and Pro Vice-Chancellor
  • Acting Pro Vice-Chancellor (Research)
  • Pro Vice-Chancellor (Strategic Planning)

What if I have an urgent item which cannot wait until the next CAC meeting?

Urgent unanimous items which cannot wait until the next scheduled CAC meeting will considered by CAC by circulation, subject to the approval of the Vice-Chancellor.

If there are any “no” votes by CAC members, the recommendation will need to be considered at a CAC meeting.

What about items between the December and February meetings?

Any unanimous recommendations between the final meeting of the year and the first meeting of the new year will considered by CAC by circulation.

If there are any “no” votes by CAC members, the recommendation will need to be considered at a CAC meeting.

Continued

What University policies relate to CAC?

Policy online:
University polices can be accessed from Policy online.

Personnel policies:
Policies relevant to the Chair Appointments Committee include:

What information is there on the different kinds of items that go to CAC?

Check this information here.

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