Chair Appointments Committee
Submitting items to the Committee
Step 1: Informing the Committee Secretary of the item for CAC
Please EMAIL to , the Committee Secretary, the information below for each item that needs to be included in the agenda for the next meeting of the Chair Appointments Committee (CAC), by the deadline in the CAC meeting schedule:
- the FULL TITLE of the Selection Committee report or the item.
- the DATE of the Selection Committee meeting if appropriate.
- the NAME of the Chair of the Selection Committee or senior officer who will attend the CAC meeting to present the report.
Step 2: Checking the item for CAC
You need to arrange for John Dixon, Executive Director, Office of the Provost and Deputy Vice-Chancellor, to check your report.
Step 3: Submitting the Report for CAC
2.1 To the Provost and Deputy Vice-Chancellor:
Some reports need to go to the Provost and Deputy Vice-Chancellor for signing off as per University policy - see details
When signed it is then forwarded to the Committee Secretary for the CAC agenda or to the Vice-Chancellor (for signing), as appropriate.
2.2 To the Vice-Chancellor:
Some reports need to go to the Vice-Chancellor for signing off as per University policy, noting that some will first need to be signed off by the Provost - details
The full report needs to be delivered to the Vice-Chancellor in time for it to be signed off by him and sent to the Committee Secretary for distribution as per the schedule.
When signed it is then forwarded by the Vice-Chancellor’s office to the Committee Secretary for the CAC agenda.
2.3 To the Committee Secretary:
Some reports do not need to be signed off by the Provost or the Vice-Chancellor as per University policy, and these need to be delivered in hard copy to the Committee Secretary , as per the schedule - details
3. Late items
If a selection or academic titles committee meets before the agenda is distributed for the next CAC meeting (see schedule), then the report needs to go to that meeting.
If it cannot meet this deadline, it can be considered by circulation, if the recommendation is unanimous and subject to the Vice-Chancellor's approval, or go to the following CAC meeting.
4. Urgent items
4.1 Between CAC meetings:
Urgent unanimous items which cannot wait until the next scheduled CAC meeting will considered by CAC by circulation, subject to the approval of the Vice-Chancellor.
For the recommendation to be approved by circulation, it would need to be nem con; i.e. if there are any “no” votes by CAC members, the recommendation will need to be considered at a CAC meeting.
4.2 Between December and February CAC meetings:
Any unanimous recommendations between the final meeting of the year and the first meeting of the new year will considered by CAC by circulation.
For the recommendation to be approved by circulation, it would need to be nem con; i.e. if there are any “no” votes by CAC members, the recommendation will need to be considered at a CAC meeting.